Office Manager. Executive search. Central London

Joyce Guiness Limited; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment agency in London seeks an experienced Office Manager to support operations in hospitality and retail. The ideal candidate will possess strong organizational skills, excellent communication, and proficiency in Microsoft Office. Responsibilities include greeting clients, managing calls, and maintaining supplies. A proactive attitude and attention to detail are essential for success in this fast-paced environment.

Qualifications

• Attention to detail is essential.
• Proactive can-do attitude required.
• Ability to thrive in a fast-paced environment essential.

Responsibilities

• Greet clients and manage incoming calls.
• Handle mail deliveries and coordinate office supplies.
• Assist with invoicing and account management.

Skills

Excellent communication skills

Organisational skills

Multitasking

Time management

Interpersonal abilities

Tools

Microsoft Office

Mail Chimp

FileFinder

InDesign

Job description

Our executive search client is looking for an experienced Office Manager to join their vibrant and supportive business, to assist with the smooth operation of their hospitality, travel, leisure, and retail-focused activities.

They seek a self-starter with a professional and friendly demeanour, who has high standards, excellent communication skills, and the ability to thrive in a fast-paced environment.

The ideal candidate must demonstrate exceptional attention to detail, along with strong organisational, multitasking and time management skills.

They require someone with a proactive can-do attitude and strong interpersonal abilities, who can work independently and collaborate effectively within a team.

Proficiency in Microsoft Office (Word, Excel, Outlook) and basic IT skills is essential. Knowledge of Mail Chimp, FileFinder and InDesign preferable. Knowledge or an interest in the hospitality industry is beneficial.

Previous experience as a receptionist, office assistant, or in an administrative role is preferred but not essential.

Hours: 9am – 6pm

Duties include but are not limited to:

• Greet clients, visitors, and staff with a warm and professional demeanour
• Manage incoming calls, emails, and inquiries, directing them efficiently
• Handle incoming and outgoing mail, deliveries, and courier services
• Coordinate office supplies, ensuring stock levels are maintained
• Assist with preparing materials for meetings
• Ad hoc admin support, such as data entry, filing, & document preparation
• Assist with the organisation of internal events and team meetings
• Develop / manage a CRM system
• Support with business development activities
• Assist with invoicing and account management
• Maintain a professional and welcoming office environment
• Liaise with building management, cleaners, etc
• Collaborate with the research function and support client projects
• Provide ad-hoc support to directors and team members

***Joyce Guiness is one of the most established support recruitment agencies in London. We specialise in providing high calibre candidates for a variety of temporary and permanent roles including; PA, EA, TA, Receptionist, Office Manager, Marketing and Events Manager and Hospitality. We are committed to continuously improving diversity and equality within our recruitment processes.
Due to the high volume of applications received, we are unable to respond to each application individually. If you are already registered with Joyce Guiness, please contact your consultant directly.***