Office Manager & Executive Assistant People and Administration · Brighton Office

Lucy & Yak, Ltd.; Barnsley; On-site; GBP 32,000 - 35,000; Full time

Job summary

Join a vibrant team as an Office Manager & Executive Assistant, supporting the Managing Director and managing the Brighton office. You'll ensure a positive working environment while handling various administrative tasks. This role requires significant experience in executive support and office management, along with excellent communication skills. With a focus on health and safety, you'll lead initiatives to maintain a secure office space. The position offers a competitive salary and the chance to be part of a growing company that values collaboration and ownership.

Qualifications

• Significant experience in an EA/PA role supporting at C-level.
• Proven experience in office and facilities management.
• Knowledge of health and safety compliance.

Responsibilities

• Managing diaries and inboxes for the Managing Director.
• Ensuring the office is safe, secure, and welcoming.
• Leading health and safety initiatives for the Brighton space.

Skills

Communication

Interpersonal Skills

Relationship Building

Organizational Skills

Calm Under Pressure

Tools

Microsoft 365

Google Workspace

Job description

We have an exciting opportunity for an Office Manager & Executive Assistant to join the Lucy & Yak team!

The Office Manager & Executive Assistant supports our Managing Director with day-to-day organisation, diary and inbox management, and admin tasks. They are also responsible for managing the Brighton Office, ensuring it is a safe, welcoming, and well-run space for the team.

You will juggle priorities, keep things running smoothly behind the scenes, and help create a positive working environment for everyone at Lucy & Yak.

What you'll be doing...

Executive Assistant Support

• Managing diaries and inboxes to keep everything organized
• Booking travel, arranging meetings, and processing expenses
• Preparing agendas, presentations, or notes as needed
• Assisting with occasional personal tasks
• Handling sensitive information with confidentiality and care

Office Management

• Ensuring the office is safe, secure, and welcoming
• Collaborating with landlords, property teams, and contractors for maintenance and repairs
• Managing supplies and equipment to support the team
• Serving as the go-to person for team inquiries and support

Health and Safety

• Leading health and safety initiatives for the Brighton space
• Maintaining risk assessments and emergency plans

Administration

• Managing the Brighton office budget, tracking invoices and expenses
• Processing expense reports for the Managing Director and leadership team
• Coordinating travel arrangements as needed
• Organizing meetings and events, including tech setup and catering
• Receiving and distributing post and packages
• Supporting ad hoc projects as required

What you need...

• Significant experience in an EA/PA role supporting at C-level
• Proven experience in office and facilities management
• Knowledge of health and safety compliance in an office environment
• Proficiency in Microsoft 365 or Google Workspace, and booking platforms
• Excellent communication, interpersonal, and relationship-building skills
• Ability to remain calm under pressure, manage shifting priorities, and handle confidential matters discreetly

The details

• Salary: £32,000 - £35,000 per annum, based on experience
• Location: Brighton Office
• Role: Permanent
• Hours: 30 hours/week (4 days) with full-time salary
• See our careers page for perks and benefits

Lucy and Yak has ambitious growth plans. We seek team members who share our values—curious, forward-looking, ownership-driven, and collaborative—to help us build a future together.