Office Manager (Belfast - Immediate - 35k)

VanRath; Belfast; On-site; GBP 36,000; Full time

Job summary

An established industry player is looking for a proactive Office Manager to oversee daily operations and support senior leadership. This role demands exceptional organisational and communication skills, as you'll manage office processes, coordinate with suppliers, and ensure effective governance. The ideal candidate will thrive in a fast-paced environment, balancing multiple priorities while maintaining confidentiality. Join a dynamic team where your contributions will enhance operational efficiency and support key initiatives. If you're ready to take on a role that combines leadership and administration, this opportunity is perfect for you.

Qualifications

• Proven experience in office management or executive support within a professional setting.
• Strong organisational and multitasking skills required.

Responsibilities

• Ensure smooth office operations, including facilities management and administrative support.
• Act as key contact for senior leaders, providing diary management and logistical support.

Skills

Office Management

Business Administration

Stakeholder Management

Organisational Skills

Communication Skills

Multitasking

Confidentiality

Tools

Microsoft Office

Job description

Office Manager

Location: Belfast City Centre
Salary: £35,392
Contract: 6-month initial contract, with possible extension
Working Pattern: Office-based

The Role

A leading public sector organisation is seeking a highly organised and proactive Office Manager to oversee day-to-day operations and provide essential support to senior leadership, including the Chief Operating Officer. This is a fast-paced role requiring strong administrative, coordination, and stakeholder management skills.

Key Responsibilities

1. Ensure the smooth running of the office, including facilities management, supplier coordination, and general administrative support.
2. Act as the key point of contact for senior leaders, providing diary management, meeting coordination, and logistical support.
3. Assist with governance-related administration, including maintaining corporate records, managing correspondence, and supporting compliance processes.
4. Oversee document management and reporting, ensuring accuracy, confidentiality, and timely distribution.
5. Handle general office budgeting, procurement, and contract management, ensuring cost-effective solutions.
6. Support internal communication and engagement initiatives, helping to coordinate staff briefings and key events.
7. Implement and maintain efficient office processes, driving continuous improvement in administrative functions.

Essential Criteria

1. Proven experience in office management, business administration, or executive support within a professional setting.
2. Strong organisational and multitasking skills, with the ability to manage competing priorities in a busy environment.
3. Excellent verbal and written communication skills, with confidence in liaising with senior stakeholders.
4. Proficiency in Microsoft Office and other relevant IT systems.
5. Ability to maintain confidentiality and handle sensitive information with discretion.
6. Experience managing contracts, suppliers, or office budgets is desirable.