Office Manager and Operations Assistant

Job Description

Film & TV Services prides itself on being an expert, reliable supplier of film, television, broadcast and events energy and lighting solutions.

We have a large fleet of purpose-built truck mounted twin generators and a rapidly growing stock of broadcast specific lighting. With Hybrid trucks and mobile BESS units due to join the fleet this year, it is an exciting time to join our team, as we assist our customers with their drive for sustainable solutions.

Based at our Yate office, you will join a team focused on ensuring we deliver the very best service to our future and existing customers.

Why Film & TV Services? Here are some of the perks and rewards:

• Competitive Salary
• Generous benefits package (Pension Plan, Life Assurance, Health Insurance, and more).
• A focus on continued personal development
• Paid time off work for volunteering in the community
• Employee Assistance Programme to promote and support a healthier lifestyle.

The purpose of the role:

We are currently looking for an Office Manager & Operations Assistant to join our team based in Yate.

In this role, you will be supporting the operational aspects of the business and Yate depot. You will be responsible for overseeing daily base operations and the organisation of the onsite team, dealing with the allocation of both assets and labour resources to projects and equipment rentals. It will be important to be highly organised, plan ahead, and be a great communicator.

Key Responsibilities

• Management of office resources and day-to-day office facility tasks.
• Booking of meeting rooms, hot desks and facilitating visitors.
• Managing office Health & Safety.
• Planning and allocating staff to projects and hires to ensure they are resourced correctly.
• Distributing job-specific information and timings to work crews prior to deployment.
• Working with the Operations Management team to request the correct accreditation in advance of the projects.
• Booking and managing all travel-related needs for the onsite team, including accommodation, flights, ferries, car hire and airport parking.
• Working with Service and Warehouse Management teams to ensure correct equipment is prepared and ready for dispatch to customer sites on time.

What we’re looking for:

• A highly motivated and organised individual
• Excellent attention to detail and strong organisation skills.
• Skilled at both collaborating in a team environment and taking ownership of individual tasks when required.
• An awareness or previous working history within the event industry would be an advantage (events or broadcast history)
• Good level of IT skills, to include MS Office suite.
• Available to take business calls out of normal business hours.

Why join Film and TV Services?

We welcome people from different backgrounds and cultures, and respect people’s unique skills, attitudes, and experiences. We encourage everyone to be themselves at work because we know that’s how we do our best, for each other, for our customers, for the communities where we work, and for our careers.

Our culture inspires and unites us to grow, change and deliver the best solutions for our customers. It means that we are:

Dynamic. Although we’re forty-five years old, it doesn’t feel like it when you work here. There is a lot going on and our entrepreneurial spirit helps us to deliver at pace for customers and each other.

Experts in what we do. We’re a team of experts who blend our experience and unique expertise to deliver precisely the right solution for customers. Our work is hugely varied; no two days are the same. Because of this, there are always opportunities for motivated people to learn and grow quickly.

Innovative. We’re curious about how new ideas and technologies can benefit customers and simplify how we work. That’s as true for our fleet, where we’re introducing hybrids and battery storage, as it is for improving the way we work together.

Together. We’re a team of 60+ people. We might be spread out across the country, but because we’re inclusive and straightforward, and we hold each other to account, we work well together to get things done.

Join us, bring your energy, and grow your career.