Office Manager and Music Secretary

Royal Grammar School Guildford; Guildford; On-site; GBP 35,000 - 37,000; Full time

Job summary

Join the RGS PrepFront Office team as an Office Manager, serving as the first point of contact for visitors and parents. This role involves managing front office staff, supporting the Director of Music, and handling various administrative tasks. A competitive salary and excellent benefits are offered, including a pension scheme and medical insurance.

Benefits

Pension scheme with employee contribution of 5% and employer contribution of 10%

Medical insurance

Fee reduction for sons of staff

Interest-free loans for rail season ticket holders

Excellent lunchtime menu free of charge during term time

Employee Assistance Programme

Qualifications

• Highly organised individual with a warm, friendly manner.
• Excellent computer skills are essential.
• Ability to troubleshoot and problem solve.

Responsibilities

• Line manage the front office staff.
• Provide secretarial and administrative support.
• Organise Parents’ Evenings and compile bills.

Skills

Organisational Skills

Computer Skills

Problem Solving

Interpersonal Skills

Job description

Join the RGS PrepFront Office teamas our Office Manager and become the first point of contact for all visitors, parents and pupils. You will be a highly organised individual with a warm, friendly manner and a desire to help others.

Excellent computer skills are essential, as is the ability to troubleshoot and problem solve. The Office Manager will also support the Director of Music with planning, communication and billing of privatemusic lessons.

Key responsibilities include:

• Line manage the front office staff
• Provide secretarial support to teaching staff
• Provide administrative support to school trip leaders, organise trip phones, parent letters and consent forms
• Organise Parents’ Evenings
• Provide first aid to pupils and staff
• Prepare parent bills for: instrument hire, music exams, music clubs
• Compile Visiting Music Teacher (VMT) music lesson frameworks
• Manage requests to start instrument lessons, notice lists and waiting lists
• Create music department comms to parents

In return, we offer a competitive salary and excellent benefits including:

• £35,000 - £37,000 per annum
• Pension scheme with an employee contribution of 5% and an employer contribution of 10%
• Medical insurance
• Fee reduction for son(s) of staff is available (after a qualifying period and subject to success at the entrance examination)
• Interest-free loans for rail season ticket holders
• Excellent lunchtime menu free of charge during term time
• Employee Assistance Programme

The Royal Grammar School has a responsibility for and commitment to safeguarding and promoting the welfare of children. The person appointed to this post will be required to apply for an enhanced Disclosure Certificate from the DBS.

Please note: applications will be considered on receipt and we reserve the right to close applications early.

Register your interest now to receive full details of the role and next steps.