Office Manager and Administrative Assistant

Proximie Limited; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

Proximie Limited is seeking an Office Manager and Administrative Assistant to support its London operations. This role involves managing office resources, providing administrative support, and ensuring a well-organized working environment. Successful candidates will exhibit strong organisational skills, discretion, and proficiency in MS Office, making them essential for streamlining operations and supporting the executive team.

Benefits

Generous annual leave

Two well-being days plus birthday off

Summer Fridays

Annual bonus programme

£1,000 annual stipend for personal development

Flexible working hours

Flat organizational structure

Qualifications

• Excellent MS Office knowledge required.
• Outstanding organisational and time management skills needed.
• Excellent verbal and written communication skills expected.

Responsibilities

• Support the EA to the CEO with administrative tasks.
• Take ownership of the London office management.
• Assist with onboarding and offboarding team members.

Skills

MS Office knowledge

Organisational skills

Time management

Communication skills

Attention to detail

Job description

Five billion people in the world do not have access to safe and affordable surgery, and this is a problem everywhere, not just in developing countries. Proximie is on a mission to improve healthcare by transforming the world’s operating rooms into connected ecosystems of people, devices, and data.

Proximie’s advanced telepresence and cloud data solutions ensure seamless information flow in and out of the operating room (OR). Once collected, this data becomes a “single source of truth,” allowing healthcare professionals to utilize powerful analytics to identify patterns, trends, and bottlenecks, as well as uncover optimization opportunities.

Proximie empowers medical device companies and healthcare organizations with operating room intelligence to drive productivity and innovation.

Our key solution areas are:

Real-time Connectivity:Be in the operating room from anywhere.
Unified Data:Creating a single source of truth in the OR.
Analytics and Insight:Turning incisive insight into decisive results.
Video Library:Learn more from every procedure.

Proximie was Founded in 2016 by Dr. Nadine Hachach Haram, an NHS surgeon and is headquartered in London with offices in the United States and Lebanon. Proximie has 100 employees today and is deployed in over 50 countries.

Check out Nadine’s Origins Story here: https://www.proximie.com/about-us/

Position Overview

Reporting to the Executive Assistant to the Chief Executive Officer, the Office Manager and Administrative Assistant is a hands-on role, providing professional and streamlined support to the team, as well as ensuring that the London office is effectively managed.

Responsibilities

• Support the EA to the CEO with administrative tasks as required.
• Provide cover to the EA to the CEO when she is on leave.
• Take ownership of the London office - able to think proactively about what needs to be done.
• Maintain the office and meeting rooms to a professional standard, setting up refreshments and managing office supplies.
• Point of contact for managed office provider and building management to ensure the office runs seamlessly, including reporting of any maintenance issues, deliveries and fire & safety.
• Supporting the logistics team with accepting deliveries and inventory management.
• Assist with onboarding and offboarding team members, ordering security passes, touring the office and maintaining access control.
• Support with planning team social events in the UK, including booking venues, catering and sending out internal communications.
• Help promote the company culture, supporting the Engagement team with initiatives as required.
• Logistics support. Setting up and shipping equipment to/from the London office as required.
• Local IT support. Laptop set up for new starters and acting as first tier of internal IT support in London.
• Planning of travel and logistics for Executive Leadership, Board Members, Key Opinion Leaders and other team members as required.

Requirements

• Excellent MS Office knowledge.
• Outstanding organisational and time management skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• Attention to detail.
• Ability to multitask and prioritise workload.

Why Work for Proximie?

• You will be encouraged to grow in your role, take ownership and gain responsibilities. Proximie’s values are Ownership, Deliver Results, Build Trust and Go Beyond.
• Generous annual leave.
• Two “well-being” days per year plus the day off for your birthday.
• “Summer Fridays” – early office closing on Fridays during summer months.
• Annual bonus programme – based on individual contribution.
• To support your professional growth, all permanent employees will have access to an annual stipend of £1,000 to assist with personal development activities.
• Flexible working hours - we trust our people to manage their time and to focus on wider results.
• A flat organizational structure where every opinion matters, ideas are cultivated, and innovation is encouraged.
• Proximie is a truly global company with teams across the UK, Europe, United States and the Middle East with that you will have opportunities to see the world.

Proximie is an equal opportunity employer. We are committed to providing a work environment that supports, inspires, and respects all individuals. We do not discriminate on the basis of race, colour, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under the law.