Office Manager & Administrative Assistant

WALT Labs; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A dynamic tech company in London seeks an Office Manager & Administrative Assistant to ensure smooth office operations and support the leadership team. The ideal candidate must have proven experience, excellent organizational skills, and proficiency in Microsoft Office or Google Workspace. This role offers opportunities for professional development and essential benefits such as private medical and pension.

Benefits

Professional Development

Private medical

Pension

Direct Deposit

Qualifications

• Proven experience as an Office Administrator or similar role.
• Excellent time management and multitasking skills in a fast-paced environment.
• Demonstrated leadership abilities and a proactive approach.

Responsibilities

• Manage agendas, travel arrangements, and appointments for upper management.
• Oversee the opening and closing of the office.
• Maintain and track office supply stock, placing orders as necessary.

Skills

Outstanding communication and interpersonal abilities

Excellent organizational skills

Strong attention to detail

Proficiency with Microsoft Office

Problem-solving skills

Education

High school diploma required

BSc/BA in Office Administration preferred

Tools

Microsoft Office

Google Workspace

Job description

Overview

We are seeking a reliable and proactive Office Manager & Administrative Assistant to organize and coordinate administrative duties and office procedures. This role is based at our London office and is key to maintaining a pleasant, well-organized work environment, ensuring smooth day-to-day operations, and supporting our team’s efficiency and communication.

You will work closely alongside the leadership team, providing operational support across a variety of areas. We are looking for someone who is a proactive thinker—able to anticipate needs, take initiative, and contribute ideas that improve processes and efficiency.

Responsibilities

Administrative Support & Coordination

• Work closely with leadership to provide operational support on a variety of projects and priorities
• Manage agendas, travel arrangements, and appointments for upper management
• Handle phone calls, emails, letters, packages, and other correspondence
• Assist colleagues as needed and perform receptionist duties when required
• Support the onboarding process for new hires

Office Management & Maintenance

• Oversee the opening and closing of the office (e.g., blinds, music, tidiness)
• Manage office upkeep, keeping spaces organized and clean
• Maintain and track office supply stock (general supplies, restroom necessities, kitchen goods, and cleaning items), placing orders as necessary
• Own conference room scheduling and shipping/receiving procedures
• Liaise with facility management vendors, including cleaning, catering, and security services

Workplace Culture

• Promote a collaborative and welcoming office environment
• Assist in fostering positive communication and team cohesion

Ultimately, you will ensure the office runs smoothly, procedures are followed, and operations continue to improve—helping our team and leadership perform at their best.

Qualifications

• Reliable transportation
• Proven experience as an Office Administrator, Office Assistant, or similar role
• Outstanding communication and interpersonal abilities
• Excellent organizational, time management, and multitasking skills in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Demonstrated leadership abilities and a proactive approach to tasks
• Proficiency with Microsoft Office or Google Workspace (Gmail, Google Drive, Google Docs, Google Sheets, Google Slides)
• High school diploma required; BSc/BA in Office Administration or a related field preferred

Benefits

• Professional Development
• Private medical
• Pension
• Direct Deposit