Office Manager (12-month Maternity Cover)

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Office Manager (12-month Maternity Cover), Manchester

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Client:

CMSPI

Location:

Manchester, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

4ee9aa25b90c

Job Views:

6

Posted:

26.04.2025

Expiry Date:

10.06.2025

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Job Description:

Position: Office Manager (12-month Maternity Cover)

Reporting to: CFO (based in Manchester)

Location: Role based in Manchester, UK expectation to work from the office 3 days a week, 2 of these days must be a Monday and Thursday.

Dimension of the Role:

The successful candidate will be covering a 12-month maternity leave for our Office Manager, taking ownership of supporting several teams across our Manchester (in-person), Dusseldorf and Sydney offices, booking all international travel for the European and APAC teams and sometimes covering for the North America team. Complex diary management and handling the day to day running of a busy office split across two floors in Manchester city centre.

Normal hours will be 9am-5pm Monday to Friday, however, when necessary, you will be expected to work outside these hours, especially for travel support.

Role Overview

The successful candidate will play a key role in supporting our growing Manchester office. You will be involved in, and take ownership of, the following activities:

• Supporting various teams across our Manchester, Dusseldorf and Sydney offices
• Booking travel for all Europe & APAC staff – considering complexity of both national and international travel (e.g. consideration of time zones and visa requirements)
• Working with the Office Manager in North America and supporting their team when required
• Being the main owner and administration manager of the travel booking platform, Corporate Traveller
• Budget management, monitoring the travel budget, tracking office expenses by staying within allocated budgets and regularly liaising with our Finance team
• Maintenance of our Manchester office (e.g. meeting rooms, external cleaners, facilities etc.) and collaborating with our IT manager to ensure the office and meeting rooms are technically sufficient
• Ensuring the office is compliant and up to date with health & safety policies and procedures
• Responsible for maintenance and replenishment of office supplies including kitchen facilities, breakfast items, refreshments and stationery
• Organising quarterly office socials, meeting luncheons, team-building activities and promoting a positive working environment
• Supporting with the onboarding of new starters by organising documentation, preparing workspace, new equipment and welcome materials
• Main point of contact for answering company telephone and directing calls.
• Sorting, distribution and posting of company post and deliveries
• Supporting the administration of company systems e.g. individual expenses and company invoices
• Managing and submitting expenses for 1 director

Requirements

You are a great match if you have the following...

• Professional attitude – previous experience working in a client facing role e.g. on reception, front of house or Office Manager
• Excellent time management and organisational skills, accustomed to managing multiple priorities and deadlines, supporting multiple stakeholders
• An acute attention to detail and accuracy
• Previous proven experience as an Office Manager (minimum 2 year +)
• Very good working knowledge of Office, Word and Excel
• Excellent communication skills, both over the phone and in person