Office Manager

WP Recruitment & HR Ltd; Thorley; On-site; GBP 35,000 - 40,000; Full time

Job summary

A construction recruitment agency is seeking an Office Manager based in East Wight. The successful candidate will manage administrative functions, oversee staff, and handle various accounting tasks. A strong background in administration within the construction sector is essential, alongside excellent communication skills. This permanent position offers a competitive salary of £35-40,000 per annum, depending on experience.

Qualifications

• Must have strong, all round administrative experience, including accounting functions, from within the construction sector.
• Must have excellent communication and organizational skills.
• Own transport is recommended due to company location.

Responsibilities

• Managing all general administrative functions and overseeing 2 members of administrative staff.
• Supporting Directors in accounting functions, and liaising with Accountants.
• Reconciliation and submission of VAT, ensuring HMRC returns are submitted on time.

Skills

Strong administrative experience

Strong numeracy skills

Excellent communication skills

Good computer literacy

Ability to learn new systems

Tools

Eque2

Job description

Overview

Office Manager
Industry: Construction
Location: East Wight
Hours: 8.30/9am - 5pm
Days: Monday - Friday
Duration: Permanent

Responsibilities

• Managing all general administrative functions and overseeing 2 members of administrative staff.
• Supporting Directors in responsibility for day to day accounting functions, liaison with Accountants.
• Client invoicing and credit control, overseeing purchase ledger and supplier payments.
• Reconciliation and submission of VAT, ensuring all HMRC returns are submitted to deadlines.
• Managing cashflow and forecasting, identifying and escalating any areas of concern.
• Financial reporting to Directors.
• Collation of timesheets and processing payroll on both a weekly and monthly basis, CIS returns.
• Processing company credit card/ expenses and travel arrangements.
• Maintaining personnel records, managing holiday requests and training records.
• Administering company fleet of vehicles/ plant and arranging for maintenance.
• Maintaining health and safety records.
• Ensuring Compliance with ISO 9001, 14001 and 45001, preparation for external auditors.
• Maintaining archive and with Directors approval, assisting in implementing new systems.

Qualifications

• Must have strong, all round administrative experience, including accounting functions, from within the construction sector and be familiar with CIS.
• Must have a good level of computer literacy and the ability to learn new systems, experience of Eque2 is an advantage.
• Must have strong numeracy skills with excellent accuracy and attention to detail.
• Must have excellent communication and organisational skills and the ability to work well on own initiative as well as part of a team.
• Must be proactive and motivated with willingness to develop positively through change.
• Own transport is recommended due to company location.

Salary: £35-40,000 per annum DOE

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