Office Manager

PEXA Group Limited; Thame; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading tech provider in the property sector seeks an organized Office / Facilities Manager to ensure the efficient day-to-day running of their Thame office. The ideal candidate will support office operations, health, and safety compliance while contributing to a positive workplace environment. Join Smoove and help create an outstanding office culture as part of the PEXA Group.

Qualifications

• Approximately 3 years of experience in office or facilities management.
• Friendly, approachable, and ability to manage multiple tasks efficiently.
• Comfortable working independently with good communication skills.

Responsibilities

• Manage office supplies, maintenance, and ensure a welcoming environment.
• Support health & safety compliance and assist in emergencies.
• Liaise with suppliers and manage office-related events.

Skills

Organised

Communication

Team Player

Health & Safety Understanding

Job description

Hi, we’re Smoove, part of the PEXA Group.

Our vision is to simplify and revolutionise the home moving and ownership experience for everyone. We are on a mission to deliver products and services that remove the pain, frustration, uncertainty, frictionand stress that the current process creates.

We are a leading provider of tech in the property sector - founded in 2003, our product focus has been our conveyancer two-sided marketplace, connecting consumers with a range of quality conveyancers to choose from at competitive prices via our easy-to-use tech platform. We are now building out our ecosystem so consumers can benefit from our services either via their Estate Agent or their Mortgage Broker,throughsmarter conveyancing platforms, making the home buying or selling process easier, quicker, safer and more transparent

Why join Smoove?

Great question! We pride ourselves on attracting, developing and retaining a diverse range of people in an equally diverse range of roles and specialisms – who together achieve outstanding results. Our transparent approach and open-door policy make Smoove a great place to work and as our business expands, we are looking for ambitious, talented people to join us.

Location: Thame, Oxfordshire (office-based)

Hours: Around 20 hours per week – flexible and open to discussion

Role overview:

We’re looking for a proactive and organised Office / Facilities Manager to support the smooth day-to-day running of our lovely Thame office. This role is great for someone who enjoys variety, takes initiative, and loves creating a great workplace environment.

You’ll be the go-to person for all things office-related – making sure the space is well-maintained, welcoming for employees and visitors, and running efficiently. You’ll also support events, manage supplies, and help with health and safety compliance.

Main responsibilities:

• Office operations – managing supplies (stationery, kitchen, post), organising room bookings, handling maintenance and repairs, and keeping things tidy and functional
• People experience – welcoming guests, supporting new starters, and helping make the office a great place to work
• Health & safety – maintaining compliance (first aid kits, risk assessments, fire marshal coordination, etc.) and being a go-to person in emergencies
• Event support – helping with internal meetings, training sessions, and occasional social or team events (e.g. organising catering or set-up)
• Liaising with suppliers – managing cleaners, contractors, utilities and waste/recycling services
• Landlord and building management – acting as the key contact for the landlord and escalating any building issues
• General admin support – helping with internal communications, reporting, and ad hoc support

Skills / Experience required:

• Previous experience in office or facilities management (around 3 years is ideal)
• Friendly, approachable, and highly organised
• Comfortable working independently and managing multiple tasks
• Good written and verbal communication skills

• Some understanding of basic health & safety in the workplace
• A team player who enjoys creating a positive work environment
• Able to deal with ambiguity

£17 - £17 an hour

Sound like you?

We at Smoove are ready so if this role sounds like you, apply today.

GDPR Compliance

Digital Completion UK Limited (trading name “PEXA”), Optima Legal Services Limited (trading name "Optima Legal") and Smoove Limited(a holding company which comprises of the following wholly owned trading Subsidiary companies: United Legal Services Limited, United Home Services Limited, Legal-Eye Limited, and Amity Law Limited) are all owned directly by DigCom UK Holdings Limited, which is a wholly owned Subsidiary of PEXA Group Limited in Australia (ACN 140 677 792; ASX: PXA) (referred tocollectively as“PEXA Group”).

When we processyour applicant personal data for recruitment purposes, we do so as a controller. If as part of the recruitment process, we share your personal data with anothercompany within thePEXA Group, that company may process your personal data as either an independent controller or, in certain circumstances, a joint controller. By applying for this role, you consent to us processing your personal data in accordance with the UK General Data Protection Regulation ("UK GDPR") and the Data Protection Act 2018, and further information can be found in our privacy noticehttps://pexa.co.uk/applicant-policy/.