Office Manager

Balfour Beatty plc; Stevenage; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading construction services provider is seeking an Administration Support role in Stevenage. The successful candidate will manage office systems, support project teams, and oversee various administrative tasks. Ideal candidates will have experience in office management, strong organizational skills, and a customer-focused approach. This role allows for smart working with flexible hours and includes a comprehensive benefits package.

Benefits

Smart working options

25 days paid annual leave

Family friendly policies

Pension and share incentive plan

Qualifications

• Experience in managing a busy office environment.
• Ability to communicate confidently with colleagues.
• Highly organized and able to work on own initiative.

Responsibilities

• Provide administration support to the project team.
• Manage office management processes and systems.
• Organize events on site as required.

Skills

Office management experience

Team management

Organizational skills

Communication skills

Customer focus

IT Skills (Microsoft Office)

Job description

About The Role

To provide a range of administration support to the project team. To be responsible for the effective management of office facilities and supporting administrative resources.

What you'll be doing

• Develop and administer office management processes and systems to ensure the efficient and effective running of the office
• Monitor and manage desk allocation
• Manage the booking system for EV chargers
• Manage the office cleaning team
• Manage the booking of hotel accommodation and travel
• Check and process staff Monthly Overtime Claim Forms
• Manage the administration of caravan sites
• Work on Reception and welcome visitors
• Organise events on site as required
• Ensure the office is fully compliant with all security protocols and Health and Safety requirements
• Order office supplies and ensure a sufficient stock level is maintained and replenished as required
• Check that office equipment is in full working order and take immediate action to ensure any repairs are reported to the relevant internal/external provider
• Ensure statutory and communication notices are displayed and kept up to date
• Other ad hoc duties
• Live the Balfour Beatty Values
• Ensure a relentless focus on Zero Harm
• Support the delivery of Highways Sustainability activities

Who we're looking for

The Following Qualities/experience Are Essential

• Experience in managing a busy office environment and managing a team
• Experience in prioritising own/others’ work and of allocating and checking work
• Highly organised and able to work on own initiative
• Strong communicator able to communicate confidently with all level of colleagues within the business
• Excellent team working skills and able to build relationships at all levels
• Ability to work well under pressure and to tight timescales
• Very strong customer focus
• Good IT Skills including Microsoft Office (Excel, Word and PowerPoint)

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life.

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About Us

Balfour Beatty’s Highways business delivers major schemes including motorway upgrade programmes, complex national infrastructure projects and regional investment programme works for National Highways.

Diversity and inclusion

We are a Disability Confident Employer, committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment.

We are an equal opportunities employer and welcome applications from all suitably qualified candidates.