Office Manager

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People Source Consulting trading as Experis

Location:

Nuneaton, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

8

Posted:

18.04.2025

Expiry Date:

02.06.2025

Job Description:

Role: Office Manager / Business Operations Coordinator

Location: Nuneaton

Ability to pass a BPSS background check (required for government contractors in the UK).

Role Overview

The Business Operations Coordinator will play a key role in ensuring the smooth and efficient running of the Business Unit. This role involves coordinating and supporting Business Management, QHSE (Quality, Health, Safety & Environment), and Security functions while acting as the first point of contact for daily operational matters.

Key Responsibilities

Business Management

• Support Management, Commercial, and Project Teams in collating and producing management reports.
• Maintain and control file management systems.
• Arrange travel for staff using the company’s travel system, ensuring cost-effective bookings.
• Assist senior staff with expense recording.
• Provide administrative support for the implementation of the new ERP system.
• Perform general administrative tasks to support business operations.
• Collate and manage timesheet data, including working hours, holidays, sickness, and absences.
• Oversee office maintenance and liaise with the relevant Customer Support Team to resolve issues.
• Ensure appropriate management sign-off for all business processes.

Finance Support

• Consolidate and submit timesheet information for both direct and indirect staff to the Finance team for future ERP system uploads.

QHSE (Quality, Health, Safety & Environment)

• Ensure that all policies and procedures are in place, up to date, and communicated to the team.
• Coordinate and support non-compliance issues and implement resolutions.
• Track and report daily QHSE requirements for the Business Unit.
• Raise any QHSE concerns with Management.

Security

• Assist the Security Controller with BPSS (Baseline Personnel Security Standard) clearance applications for new personnel.
• Ensure existing security clearances remain valid and arrange security training where required.
• Liaise with HR regarding recruitment, training, and leaver processes.

Qualifications & Experience

Essential Qualifications

• Level 3 qualification (BTEC/Apprenticeship) or equivalent.

Preferred Qualifications

• Level 4/5 qualification (Foundation Degree or higher) in a relevant field.
• Proven experience in Business Unit/Operations Management.
• Strong working knowledge of ISO standards, QHSE regulations, and governance frameworks.
• Advanced Excel skills.

Preferred Experience

• Experience in a similar role within a government contracting or regulated environment.

Additional Requirements

• UK driving license.
• Ability to pass a BPSS background check (required for government contractors in the UK).