Office Manager

People Source Consulting trading as Experis; Nuneaton; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Office Manager / Business Operations Coordinator to ensure the smooth running of their Business Unit. This pivotal role involves coordinating business management, QHSE, and security functions, acting as the first point of contact for daily operations. You will support management teams, maintain file management systems, and assist with the implementation of a new ERP system. Ideal candidates will possess strong organizational skills, advanced Excel proficiency, and a commitment to compliance in a regulated environment. Join this innovative team and contribute to impactful projects in a dynamic setting.

Qualifications

• Experience in Business Unit/Operations Management is essential.
• Strong knowledge of ISO standards and QHSE regulations required.

Responsibilities

• Coordinate and support Business Management and QHSE functions.
• Provide administrative support for the implementation of the new ERP system.
• Ensure compliance with security and QHSE policies.

Skills

Management Support

File Management

Travel Coordination

Expense Recording

ERP System Implementation

Timesheet Management

QHSE Knowledge

Security Clearance Assistance

Advanced Excel Skills

Education

Level 3 qualification (BTEC/Apprenticeship)

Level 4/5 qualification (Foundation Degree or higher)

Job description

Role: Office Manager / Business Operations Coordinator

Location: Nuneaton

Ability to pass a BPSS background check (required for government contractors in the UK).

Role Overview

The Business Operations Coordinator will play a key role in ensuring the smooth and efficient running of the Business Unit. This role involves coordinating and supporting Business Management, QHSE (Quality, Health, Safety & Environment), and Security functions while acting as the first point of contact for daily operational matters.

Key Responsibilities

Business Management

1. Support Management, Commercial, and Project Teams in collating and producing management reports.
2. Maintain and control file management systems.
3. Arrange travel for staff using the company’s travel system, ensuring cost-effective bookings.
4. Assist senior staff with expense recording.
5. Provide administrative support for the implementation of the new ERP system.
6. Perform general administrative tasks to support business operations.
7. Collate and manage timesheet data, including working hours, holidays, sickness, and absences.
8. Oversee office maintenance and liaise with the relevant Customer Support Team to resolve issues.
9. Ensure appropriate management sign-off for all business processes.

Finance Support

1. Consolidate and submit timesheet information for both direct and indirect staff to the Finance team for future ERP system uploads.

QHSE (Quality, Health, Safety & Environment)

1. Ensure that all policies and procedures are in place, up to date, and communicated to the team.
2. Coordinate and support non-compliance issues and implement resolutions.
3. Track and report daily QHSE requirements for the Business Unit.
4. Raise any QHSE concerns with Management.

Security

1. Assist the Security Controller with BPSS (Baseline Personnel Security Standard) clearance applications for new personnel.
2. Ensure existing security clearances remain valid and arrange security training where required.
3. Liaise with HR regarding recruitment, training, and leaver processes.

Qualifications & Experience

Essential Qualifications

1. Level 3 qualification (BTEC/Apprenticeship) or equivalent.

Preferred Qualifications

1. Level 4/5 qualification (Foundation Degree or higher) in a relevant field.
2. Proven experience in Business Unit/Operations Management.
3. Strong working knowledge of ISO standards, QHSE regulations, and governance frameworks.
4. Advanced Excel skills.

Preferred Experience

1. Experience in a similar role within a government contracting or regulated environment.

Additional Requirements

1. UK driving license.
2. Ability to pass a BPSS background check (required for government contractors in the UK).

How to apply?

Please send a CV to [e-mail]