Office Manager

My 1st Years; Northampton; On-site; GBP 16,000 - 28,000; Part time

Job summary

A leading children's brand is seeking a part-time Office Manager to manage office operations and provide HR support. The ideal candidate will possess excellent communication skills, attention to detail, and experience in an office setting. Responsibilities include handling day-to-day queries, assisting with recruitment, and managing confidential information. This role offers a salary up to £28,000 FTE with additional benefits like enhanced maternity/paternity pay and volunteering days.

Benefits

25 days + bank holidays

Enhanced maternity & paternity pay

2 volunteering days per year

Birthday day off

24/7 EAP

Qualifications

• Experience in an office environment is required.
• HR assistance experience is desirable but not essential.
• Ability to manage confidential information.

Responsibilities

• Act as the main office contact for general day-to-day queries.
• Assist with recruiting tasks and onboarding processes.
• Manage administration of fire register and office supplies.

Skills

Excellent communication skills

Attention to detail

Ability to work as part of a team

Previous administration experience

Tact and professionalism

Job description

About the role

As Office Manager you will be an integral part of the team providing support across the business managing our busy office and assisting with HR-related matters. You will have great attention to detail with the ability to work well under pressure whilst multi-tasking. You will be a people person who is willing to get stuck in. You will be dealing with highly confidential information daily so your discretion is key.

Responsibilities

Office Management

• Act as the main office contact for general day-to-day queries for staff
• Ensure meeting rooms are set up for external meetings and cleared away afterwards
• Book meeting rooms as required
• Assist with any travel & hotel bookings for both domestic and international travel
• Assist with meeting scheduling and sending diary appointments as required
• Order office supplies as required
• Manage the administration of the fire register
• Liaise with the facilities manager as required on other office health & safety elements
• Provide general administrative assistance as required

HR Support

• Assist with recruiting tasks such as posting jobs, reviewing candidates, conducting screening calls, scheduling interviews, and following up with candidates
• Schedule the onboarding process for new employees
• Complete and process employee documentation and records and keep the employee database up to date
• Track sickness and holidays in the employee database system
• Provide ad-hoc employee assistance and deal with employee concerns as required
• Escalate any HR issues to the HR Manager for resolution
• Assist with the formulation of policies, procedures and changes as well as communicate all updates to employees
• Assist with drafting offer letters, contracts and other HR-related documents
• Assist with the performance and engagement of staff through the facilitation of 360 reviews & staff surveys etc

Skills and Qualifications

• Excellent communication skills, both written and verbal
• Excellent attention to detail
• Confident working alone as well as part of a team
• Previous administration experience
• Tact and professionalism when handling confidential information and employee concerns
• Previous experience in an office environment
• Previous HR assistance experience is desirable but not essential

The Details

• Part Time Tuesday - Thursday in the office (22.5 hours per week)
• Salary up to £28,000 FTE (£16,800 based on 3 days per week)
• 25 days + bank holidays (pro-rata for part-time employees)
• Enhanced maternity & paternity pay
• 2 volunteering days per year
• Birthday day off
• 24/7 EAP

Please note this is an in office role.