Office Manager

Bowdon Associates Ltd; North East; On-site; GBP 30,000 - 38,000; Full time

Job summary

An established industry player seeks a proactive Office Manager to oversee daily operations in a dynamic office environment. This role is essential for ensuring smooth administrative functions and supporting both staff and management. The ideal candidate will possess strong organizational and communication skills, with a focus on enhancing team dynamics and operational efficiency. Join a forward-thinking company that values professionalism and integrity, and be part of a team that strives for continuous improvement and success in the HVAC sector.

Benefits

25 Days Holiday (rising to 28) plus bank holidays

Free Parking

5% Pension contribution

Health Care allowance after completion of first year

Qualifications

• Proven experience in an office management role or similar administrative position.
• Strong organizational skills with the ability to prioritize tasks effectively.

Responsibilities

• Oversee daily operations of the office, ensuring a productive work environment.
• Manage HR functions including recruitment and onboarding of new employees.
• Develop and implement office policies to enhance operational efficiency.

Skills

Office Management

Human Resources

Communication Skills

Organizational Skills

Problem Solving

Tools

Bright HR

Job description

Job Title: Office Manager

Location: Newcastle-Upon-Tyme

Salary: £30,000 - £38,000

The Client

Our client are the worlds largest HVAC manufacturer and fastest growing brand of HVAC products in the UK, and in supporting further growth are looking to expand their team in many of the key areas of their business. They are looking for an Office Manager to join their growing team.

Key Responsibilities of the Office Manager

We are seeking a highly organised and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong communication skills and have a solid understanding of administrative functions, human resources, and team management. This role is crucial in ensuring that our office runs smoothly and efficiently, providing support to both staff and management.

Responsibilities

• General Office management and administrative responsibilities with impeccable attention to detail.
• Manage day-to-day office operations, ensuring a productive work environment.
• Oversight of compliance and insurances.
• HR management including employee details, absence tracking, etc via Bright HR.
• Onboarding of new employees including recruitment, writing job descriptions, advertising, sifting, interviewing, issuing of contracts and ensuring all right to work documents are checked, passing payroll details to accountant.
• Supervise administrative staff and provide guidance on clerical tasks.
• Maintain accurate records using office software.
• Handle phone etiquette with professionalism, addressing inquiries and directing calls as necessary.
• Organise office supplies and equipment, ensuring all resources are readily available for staff.
• Develop and implement office policies to enhance operational efficiency.
• Coordinate team meetings and manage schedules to optimise productivity.

Experience

• Proven experience in an office management role or similar administrative position.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Excellent communication skills, both verbal and written, with a focus on professionalism.
• Experience in supervising teams and managing personnel effectively.
• Knowledge of human resources practices is beneficial but not essential.

Essential Values

• Uphold and develop the values of the organisation, acting with professionalism and integrity when dealing with people.
• Develop a team mindset by managing team dynamics and minimising conflicts.
• Builds strong teams with a shared goal around the mission and vision of the organization.
• Supervising team members, knowing how to identify and handle any sensitive situations which may arise.
• Use own initiative and is self-motivated, working without the need for supervision.
• Demonstrate 'emotional intelligence' by having the capacity to be aware of, control and express one's emotions in order to handle interpersonal relationships with empathy.
• Able to identify problems and facilitates a process to solve problems and resolve issues.
• Deploy a structured communication process to filter information throughout the organisation, with excellent verbal and written skills.
• Delegate effectively by knowing the capabilities of team members - learning to trust and develop line reports.
• Act as a change agent, embedding a continuous improvement mindset within the team.

Benefits

• 25 Days Holiday (rising to 28) plus bank holidays
• Free Parking
• 5% Pension contribution
• Health Care allowance after completion of first year

Keywords: Office Manager, Senior Administrator

Bowdon Associates is a member of the Guild of Quality Employment Agencies and has agreed to adopt the compliance and recruitment standards that form the basis their code of conduct. A quality, transparent and responsible recruitment agency committed to raising the industry standards.