Office Manager

Stafforce; Newport; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading office management company in Newport is seeking an Office Manager to oversee daily operations and financial administration. This role involves managing invoicing, accounts, and liaising with various stakeholders to ensure project efficiency. Candidates should ideally have experience in construction or civil engineering, strong organisation skills, and proficiency in MS Office and accounting software.

Qualifications

• Proven experience as an Office Manager, ideally in construction or civil engineering.
• Strong knowledge of invoicing and accounts processes.
• Proficiency in MS Office and accounting software is desirable.

Responsibilities

• Manage day-to-day office operations and administration.
• Oversee invoicing, accounts payable/receivable, and financial record-keeping.
• Liaise with project managers, site teams, and external stakeholders.

Skills

Organisational skills

Attention to detail

Communication skills

Multitasking

Knowledge of invoicing

Tools

MS Office

Sage

Xero

QuickBooks

Job description

We're looking for a proactive and highly organised Office Manager to take ownership of day-to-day office functions while ensuring our financial administration is accurate and efficient. You'll be the central point of contact for staff, clients, and suppliers, making sure projects run seamlessly from an administrative and financial perspective.

Key Responsibilities

• Manage day-to-day office operations and administration
• Oversee invoicing, accounts payable/receivable, and financial record-keeping
• Liaise with project managers, site teams, and external stakeholders
• Support payroll processing and financial reporting
• Ensure compliance with company policies and industry regulations
• Streamline office systems and improve efficiency

What We're Looking For

• Proven experience as an Office Manager, ideally within construction or civil engineering
• Strong knowledge of invoicing and accounts processes
• Excellent organisational and multitasking skills
• Confident communicator with strong attention to detail
• Proficiency in MS Office and accounting software (e.g., Sage, Xero, QuickBooks - desirable)

We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options.

We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies Privacy Notice.

For more information on this vacancy, please contact us on 01495 533192.