Office Manager

TN United Kingdom; Newcastle upon Tyne; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is looking for a skilled administrative professional to oversee daily office operations and provide comprehensive support to the business. This dynamic role involves managing office procedures, mentoring staff, and fostering strong relationships with clients and stakeholders. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and proficiency in Microsoft Office. With a commitment to collaboration and professionalism, you will play a crucial role in enhancing workplace efficiency and employee engagement. Join this innovative firm and contribute to its success while enjoying benefits like hybrid working and professional development opportunities.

Benefits

Hybrid & Flexible Working

Birthday Leave

Professional Subscriptions

Qualifications

• Experience in managing office operations and administrative support.
• Proficient in Microsoft Office and document management systems.

Responsibilities

• Manage daily office operations and liaise with various departments.
• Support onboarding processes and maintain data quality.

Skills

Organizational Skills

Attention to Detail

Multitasking

Problem-Solving

Microsoft Office Proficiency

Communication Skills

Education

Relevant Administrative Qualification

Tools

Document Management Systems

Practice Management Systems

Job description

Azets is a leading firm of Accountants and Business Advisers operating across the UK, Ireland, and the Nordics. We have a wide network of employees and numerous opportunities to join our offices.

We are a top ten UK accountancy firm and the largest SME practice.

Role Overview

We are seeking an experienced and proficient administrative professional responsible for:

• Managing the daily operations of the office, liaising with OMP, Facilities, Operations, and other departments.
• Understanding building security procedures, issuing badges/fobs, and managing parking passes.
• Handling Health & Safety matters within the office.

Administrative Support

Providing effective support to the office and wider business, including:

• Creating and updating documents using Microsoft Office, maintaining high standards of formatting and accuracy.
• Using document management systems proficiently.
• Managing employee starter & leaver processes, including organizing welcome packs.
• Supporting onboarding of new staff.

Technical Administration

Supporting practice management, client lifecycle, invoicing, and data management processes, including:

• Maintaining data quality in practice management systems.
• Handling Letters of Engagement and onboarding processes.
• Knowledge of invoicing, opportunity management systems, and client disengagement procedures.
• Supporting data analysis and document proofreading.

Team Management

Mentoring administrative staff, managing hiring and training, and overseeing holiday scheduling and expense approvals.

Business Development & Employee Engagement

Organizing events, supporting proposals, and leading engagement initiatives.

Client & Stakeholder Relations

Building and maintaining relationships through excellent communication skills.

Skills & Behaviours

Required skills include strong organizational ability, attention to detail, multitasking, problem-solving, and proficiency in Microsoft Office. Knowledge of practice management systems, compliance, and project management is advantageous. The role demands confident decision-making, effective delegation, emotional intelligence, and a proactive attitude.

Behaviours should reflect a collaborative, responsible, adaptable, and professional approach, aligned with Azets' core values.

Benefits

Our benefits include hybrid & flexible working, birthday leave, professional subscriptions, and more. For more details, please refer to our benefits page.

Please note that a valid work permit may be required if you are not a passport holder of the country where the vacancy is located.

Applications should be submitted via the 'Apply now' button. Bank or payment details should not be provided during the application process.

Created on 26/04/2025 by TN, United Kingdom.