Office Manager

Fusion People; Manchester; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in railway automation seeks an Office Manager for an 18-month contract in Manchester. The role involves organizing office operations and providing personal assistant support to the Project Director, managing staff, budgets, and ensuring a smooth operational workflow.

Qualifications

• Five years of experience in a similar office management and PA role required.
• Experience in managing and supervising a team.
• Advanced MS Office skills required.

Responsibilities

• Oversee day-to-day office operations ensuring efficiency and compliance.
• Manage office budgets and liaise with finance.
• Provide direct Personal Assistant support to the Project Director.

Skills

Organisation

Communication

Interpersonal skills

Problem-solving

Education

Degree/NVQ4/HND or equivalent

Tools

MS Office

Job description

Job Title: Office Manager
Location: Manchester
Duration: 18 months

We are recruiting an Office Manager for an 18-month contract in Manchester, supporting a client that delivers railway automation and telecommunication solutions worldwide.

You will organise and coordinate office operations, manage facilities, oversee administration staff, and provide direct Personal Assistant support to the Project Director, ensuring the smooth running of the office and leadership support.

Key Responsibilities:

Office Management:

• Oversee day-to-day office operations, ensuring efficiency and compliance with health, safety, and legal requirements.

• Manage office budgets, approve expenditure, and liaise with finance.

• Coordinate facilities services, contractors, and building management issues.

• Lead fire safety, health and safety checks, and manage office audits.

• Line-manage reception staff and support project administrators, including recruitment, appraisals, and training.

• Support onboarding and offboarding of staff, maintaining records and equipment tracking.

• Organise and contribute to staff meetings, office briefings, and internal communications.

Personal Assistant:

• Monitor and manage the Project Director’s inbox, responding and taking actions where appropriate.

• Proactively manage the Director’s diary, meetings, travel, and schedules.

• Prepare reports, presentations, and meeting materials for internal and client meetings.

• Maintain strong relationships with client representatives, suppliers, and senior stakeholders.

• Organise and coordinate meetings, events, and team sessions with internal teams and clients.

• Collate and submit expenses for the Director.

• Support preparation of business data and reports for operational meetings.

Requirements:

• Degree/NVQ4/HND or equivalent, or at least 5 years in a similar office management and PA role.

• Proven experience managing and supervising a team.

• Excellent organisation, communication, and interpersonal skills.

• Confident decision-maker with a proactive, problem-solving approach.

• Advanced MS Office skills (Word, Excel, PowerPoint).

• Ability to handle sensitive information with confidentiality and professionalism.

— Fusion People are committed to promoting equal opportunities to people regardless of age, gender, religion, belief, race, sexuality or disability. We operate as an employment agency and employment business. You’ll find a wide selection of vacancies on our website.