Office Manager

Oner Active; London; On-site; GBP 30,000 - 50,000; Full time

Job description

Role: Office Manager

Reports into: Head of People

Contract Type: Full Time, working 7.5 hours per day, 5 days per week

Location: London, working 5 days a week in our office based in Old Street, London

About Us

Nothing is clearer to us than the belief that every woman should include strength training in her life to enhance both physical and mental well-being. It's about building strong bodies and even stronger minds, asserting their right to take up space in the gym, and allowing the spotlight to shine bright on their progress.

To us, strength training represents a determined, goal-oriented mindset and an unwavering work ethic. We don't wait for success; we create it through hard work and determination. When faced with challenges, we don't back down; instead, we break through barriers, recognising that true progress lies on the other side.

These are the pillars that form the foundation of Oner Active. We consistently challenge ourselves to create innovative and impactful products, so that you can perform better. With our range of products and innovative approach, we provide a wide variety of colours to ensure that all skin tones genuinely radiate in Oner.

Our Purpose and Mission

We are on a mission to unite and empower women to be the strongest version of themselves through strength training. We want to inspire women to take centre stage in the gym by promoting strength training, which underpins all movement and sport, as a healthy foundation in life.

Our Benefits

• 25 days annual leave + bank holidays and work from anywhere up to 4 weeks a year
• 5% employer match salary sacrifice pension scheme
• Generous Oner Active discount plus regular office sample sales
• Free Evolve You subscription
• Private Healthcare with Vitality including optical and dental
• Monthly wellness allowance and team workout classes
• Start-up culture - the chance to learn and make a real impact
• Great employee events like our Summer party, Christmas party and team away days
• Healthy office snacks and fruit (plus a chocolate cupboard for a sweet treat for the balance)
• Dog friendly office

Our People Team

The People Team at Oner Active is dedicated to creating a supportive environment where everyone can succeed. We work closely with the business to develop and implement strategies that help people grow and develop. From hiring to career growth and everyday operations, we manage the entire employee experience, always adjusting to meet the needs of the team. With a proactive and flexible approach, we aim to build a workplace that challenges everyone to reach their best.

About You

We are seeking a proactive and detail-oriented Office Manager to take full ownership of our office operations, facilities management, and day-to-day activities. This is a hands-on role where you will be responsible for creating and maintaining an inspiring, efficient, and collaborative office environment. The ideal candidate will have an eye for interior design and a passion for creating spaces that enhance productivity, creativity, and team engagement.

As the primary point of contact for all office-related matters, you will also manage vendor relationships, oversee security and cleaning services, and handle key facilities management tasks. Your goal will be to ensure a seamless office experience, from maintaining a well-organized, tidy workspace to helping foster a culture of collaboration and employee engagement.

You'll be responsible for:

• Overseeing the daily operations of the office, ensuring the environment runs smoothly including ordering office consumables, maintaining office supplies and a tidy working environment. Managing facilities-related tasks such as meter readings, building maintenance requests, and coordinating any necessary repairs or upgrades.
• Owning the office's interior design, layout, and space planning, ensuring it supports a functional, aesthetically pleasing, and collaborative work environment. Regularly assessing and improving the office layout to promote efficiency and creativity.
• Developing and maintaining strong working relationships with external suppliers, including security services, cleaning staff, and other vendors. Ensuring that services are being delivered on schedule and according to the agreed-upon standards.
• Serving as the primary liaison with the building's security team to ensure the safety and security of the office space. Oversee key access management, monitor security protocols, and ensure compliance with safety regulations.
• Contributing to employee engagement by supporting team-building initiatives, coordinating office events, and promoting a positive office culture. Ensuring that employees have access to a clean, well-maintained, and inspiring environment that fosters collaboration and well-being.
• Implementing office systems that enhance organization and streamline workflows. Managing office supplies, inventory, and equipment, ensuring that everything is stocked and in good working order.
• Maintaining a clean and safe working environment, in line with health and safety regulations. Work closely with the facilities team to ensure that workplace hygiene and safety standards are met.
• Acting as the first point of contact for office-related questions or concerns. Responding to inquiries related to office services, event coordination, maintenance issues, and any other ad-hoc requests from the team.
• Overseeing the regular collection of meter readings (e.g., energy, water), track usage, and report relevant data to ensure the office operates efficiently and within budget.
• Acting as the liaison for internal communications related to office operations, facilities, and employee engagement activities. Provide timely updates on office changes, event scheduling, and any disruptions to services (e.g., maintenance).
• Managing the office budget, ensuring expenses for facilities, supplies, and services are tracked and controlled. Work with the Head of People to allocate resources effectively and find cost-saving opportunities.

You'll need to have:

• 5+ years of experience in office management or facilities management, ideally in a fast-paced or start up environment.
• Proven experience in managing complex projects, including moving offices, from planning to execution, ensuring minimal disruption to daily operations, budget adherence, and timely delivery.
• Strong eye for design with the ability to create functional, collaborative, and aesthetically pleasing office spaces.
• Proven experience working with external vendors, including managing relationships with security, cleaning, and facilities services.
• Exceptional organisational skills with the ability to prioritise and manage multiple responsibilities effectively.
• A keen eye for detail in managing office systems, spaces, and day-to-day operations.
• Excellent communication skills, both verbal and written. Comfortable interacting with employees at all levels and external service providers.
• Ability to think critically and address operational challenges as they arise. Proactive in identifying potential issues and offering solutions.
• Knowledge of health and safety regulations as they apply to office environments, including maintaining a safe and compliant workplace.

Equality, Diversity, and Inclusion

At Oner Active it's about embracing diversity and empowering every individual to reach their full potential. We are committed to creating an environment where everyone feels valued, supported, and able to thrive.

We welcome applications from all backgrounds and are dedicated to ensuring that everyone has equal access to opportunities during the recruitment process. If you require any reasonable adjustments or additional support, we encourage you to reach out to our Recruitment team — we're here to support you every step of the way.