Office Manager

Silver Planet Group; Henley-on-Thames; On-site; GBP 30,000 - 40,000; Full time

Job summary

A company managing a country estate is seeking an experienced Office Manager to ensure the smooth operation of the office and its properties. The ideal candidate will demonstrate exceptional organisational and communication skills, manage multiple priorities, and possess a driving license. Key responsibilities include overseeing office operations, handling document management, and property services administration. This position offers an engaging environment within a unique setting.

Qualifications

• Proven experience as an Office Manager.
• Familiarity with Health and Safety Regulations is advantageous.
• Driving licence is essential.

Responsibilities

• Oversee the day-to-day running of the office.
• Implement an efficient cloud-based document system.
• Manage office operations including phone and email management.
• Administration of property services including utilities.
• Maintain staff records for work rota and absenteeism.
• Administer vehicle fleet and insurance.

Skills

Organisational skills

Communication skills

Multitasking abilities

Attention to detail

Proficiency in Microsoft Office

Flexibility

Self-motivation

Tools

Office management tools

Job description

Overview

We are seeking a highly experienced, organised, polished, proactive top notch Office Manager to oversee the smooth and efficient operation of the office and wider complex (situated on a private country estate) and provide support to the wider Management Team.

This is a key role requiring strong administrative, organisational, communication and technological skills, with the ability to manage multiple priorities in a confidential and discreet environment.

A driving licence is essential as the role includes looking after the properties on the wider complex.

Responsibilities

• Oversee the day-to-day running of the office
• Implement an efficient and effective cloud-based document system with the aim that the office is as paperless as possible
• Manage office operations including answering phones, dealing with emails and opening and distributing the mail
• Property services administration including all utilities
• Manage service contract renewals to achieve best rates
• Staff records to be maintained for work rota, holiday, sickness and absenteeism
• Vehicle fleet and insurance administration
• Petty cash management and monthly returns to accounts
• In conjunction with the Operations Manager, administrative support to the Health and Safety Adviser
• Set up and maintain concise property files on the cloud-based system
• Where possible, carry out property check-in and checkout
• Prepare a comprehensive inventory for each property
• General admin tasks, for example booking flights/taxis/transport, liaise with staff for driving tasks, booking restaurants, instruct staff as required, ordering goods, event organisation, parcel returns/drop off, post office runs

Skills/Experience

• Proven experience as an Office Manager
• Strong organisational skills and multitasking abilities
• Excellent communication and interpersonal skills
• Excellent attention to detail
• Familiarity with Health and Safety Regulations advantageous
• Proficient in Microsoft Office and other office management tools
• Must be super flexible and have a can-do attitude. Flexibility is paramount to the success of the role
• Self-motivated
• Able to work alone or as part of a team
• Driving licence

Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days.

As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.