Office Manager

Arc Recruitment; Halifax; On-site; GBP 60,000 - 80,000; Part time

Job summary

A community-focused organisation in Halifax is seeking a part-time Office Manager to oversee day-to-day administration and finance tasks. The ideal candidate should have strong Excel skills, management experience, and excellent communication abilities. Responsibilities include managing office communications, overseeing staff contracts, and maintaining financial records. This role offers the chance to make a significant impact in the community.

Qualifications

• Experience in basic bookkeeping.
• Ability to work independently and take ownership of responsibilities.

Responsibilities

• Manage all office communications including phone, email, and face-to-face queries.
• Oversee PAYE, staff contracts, pay reviews, and holiday records.
• Process and track payments and invoices.
• Prepare documentation and attend management meetings.

Skills

Good working knowledge of Microsoft Excel

People management experience

Excellent communication skills

Organisational skills

Problem-solving skills

Tools

Microsoft Excel

Microsoft Word

Job description

Overview

We are currently recruiting for a part-time Office Manager to join a friendly, community-focused organisation based in Halifax. This is a key position with responsibility for day-to-day administration, basic finance tasks, and people management. If you're highly organised, confident using Excel, and looking for a role where you can make a real difference, we'd love to hear from you.

Responsibilities

• Manage all office communications including phone, email, post, and face-to-face queries
• Oversee PAYE, staff contracts, pay reviews, and holiday records
• Process and track payments and invoices
• Manage room booking processes and ensure timely payment from clients
• Maintain financial records and update account spreadsheets
• Manage service contracts, insurance, and key operational renewals
• Complete regular administrative tasks (daily, weekly, monthly, annually)
• Handle weekly banking and petty cash
• Prepare documentation and attend management meetings
• Support fundraising and promotional activities (posters, tickets, website, social media)

Skills & Experience Required

• Essential:
  • Good working knowledge of Microsoft Excel and Word
  • Experience in basic bookkeeping
  • People management or team leadership experience
  • Excellent communication, organisation, and problem-solving skills
  • Ability to work independently and take ownership of responsibilities
• Desirable:
  • Experience with Publisher, PowerPoint, website content updates or Facebook (training can be provided)

Additional Information

• Flexibility is required to cover occasional Wednesday or Thursday lunch events during staff absences
• Additional hours may be offered for candidates with project management or process improvement experience
• The role is part-time with a core working week of 12 hours