Office Manager

Xpate; Greater London; On-site; GBP 29,000 - 38,000; Full time

Benefits offered by this job

Apple equipment

Private health insurance

Three extra paid days off per quarter

Birthday off

Job summary

xpate is hiring an Office Manager for its new Chelsea office. You will shape the workplace atmosphere, build culture and ensure the space supports people to do their best work.

Expect hands-on responsibility for events, vendor relations and daily operations in a fast-moving startup environment. You will contribute to a welcoming experience for employees, candidates and guests, manage calendars and travel, and continuously look for ways to improve the office life.

Qualifications

• Strong English communication is required.
• Experience in a startup or fast-moving environment is preferred.
• Organisational skills and the ability to handle multiple priorities.
• Friendly, approachable and clear communication style.
• Proactive mindset with a knack for culture and workplace experience.

Responsibilities

• Build the culture and day-to-day rhythm of the new Chelsea office.
• Create a warm, welcoming experience for employees, candidates and guests.
• Organise office events, team activities and spontaneous moments of fun.
• Keep the office running smoothly with repairs, maintenance and vendor relationships.
• Ensure the space is well stocked and ready for daily operations.
• Support meeting schedules, calendars and travel arrangements.
• Spot issues early and resolve them quickly and professionally.
• Listen to the team and continuously improve the workplace.

Skills

English proficiency

Startup experience

Organised

Communication

Job description

At xpate, we’re building the future of global payments. We move fast, challenge the status quo, and believe great businesses are built by great people. But meaningful work requires more than great technology—it requires a workplace where people feel welcome, connected and excited to show up.

That’s where you come in.

We’re looking for an Office Manager to bring our new Chelsea office to life. You’ll be at the heart of the workplace—shaping its atmosphere, building its culture and turning it into a space that feels unmistakably xpate.

Your role at xpate:

Your main mission will be to create an office where people can do their best work and genuinely enjoy working together.

You’ll have the ownership to make it happen by:

Building the culture and day-to-day rhythm of our new office.

Creating a warm, welcoming experience for employees, candidates, partners and guests.

Bringing people together through office events, team activities, celebrations and spontaneous moments of fun.

Keeping the office running smoothly, including repairs, maintenance, utilities and relationships with contractors and service providers.

Making sure the space is always organised, well stocked and ready for the day.

Looking after guests and the team, including preparing drinks and helping everyone feel comfortable.

Bringing energy, personality, humour and fresh ideas into office life.

Supporting meeting schedules, calendars and travel arrangements.

Spotting issues before they become problems—and resolving them quickly and professionally.

Listening to the team and continuously finding ways to improve the workplace.

We’re ready to meet you, if…

You have strong English skills, other languages are a welcome bonus.

You have at least one year of relevant experience, ideally in a startup or fast-moving environment.

You’re organised, proactive and confident juggling different priorities.

You notice the details and take pride in getting things right.

You’re friendly, approachable and a clear communicator.

You enjoy bringing people together and creating an atmosphere others want to be part of.

You don’t wait to be told what needs improving—you spot it and make it happen.

What working at xpate looks like:

A fully on-site role, five days a week, because building a strong office culture happens in person.

A fast-moving environment where your ideas can quickly become reality.

Apple equipment as standard.

Three additional paid days off per quarter for personal time or sick leave.

Your birthday off—or another day of your choice during your birthday month.

Private health insurance.

Team events, socials and genuinely great people to work with.

A modern, fully equipped office in Chelsea, London, with an in-house canteen, chill-out area, drinks and snacks.

At xpate, we’re building the future of global payments. We move fast, challenge the status quo and believe great businesses are built by great people.

About us

xpate’s story

xpate is an all-in-one money management platform built for businesses, fintechs, and regulated industries. Born in Riga and now spreading around the globe, xpate helps digital businesses pay, get paid, and keep money flowing seamlessly and securely across borders, industries, and technologies.