Office Manager

Wayve; Greater London; On-site; GBP 28,000 - 42,000; Full time

Job summary

Wayve seeks a highly organised Office Manager to own day-to-day operations of our London office, ensuring a safe, efficient and welcoming workplace for a fast-moving team.

You will lead the Reception team, manage suppliers, coordinate events, and work closely with Workplace, IT and People teams to reflect our culture and scale our local presence.

Qualifications

• Experience managing a busy office, ideally in a fast-paced technology or scaling business.
• Experience leading or supervising a Reception or Front of House team.
• Highly organised with excellent attention to detail.
• Proactive, hands-on approach with ability to manage multiple priorities.

Responsibilities

• Take ownership of day-to-day operation of the London office, ensuring a safe, efficient and welcoming workplace.
• Manage the Reception team, including day-to-day leadership, performance, scheduling and service standards.
• Ensure the office is clean, organised, stocked and presented to a high standard.
• Coordinate office supplies, refreshments, stationery and workplace consumables.
• Liaise with building management, cleaning teams and external suppliers for issues.
• Prepare meeting rooms for internal and external meetings and visits.
• Coordinate catering, room set-up and hospitality for meetings and events.

Skills

Office management

Reception management

Vendor management

Google Workspace

Tools

Google Workspace

Job description

About Us

Founded in 2017, Wayve is the leading developer of Embodied AI technology. Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems.

Our vision is to create autonomy that propels the world forward. Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving.

In our fast-paced environment big problems ignite us—we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions. We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future.

At Wayve, your contributions matter. We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact.

Make Wayve the experience that defines your career!

We’re looking for a highly organised, proactive Office Manager to take ownership of the day-to-day operations of Wayve’s London locations. You’ll be the first point of contact for all things workplace — keeping things running smoothly, creating an exceptional environment for the team, and helping scale our local presence.

This is a hands‑on, people‑facing role where no two days are the same. You’ll work closely with our global Workplace, IT, and People teams to ensure our London office(s) runs efficiently, reflects our culture, and supports our fast-moving team.

What You’ll Do

• Take ownership of the day‑to‑day operation of the London office, ensuring a safe, efficient and welcoming workplace.
• Manage the Reception team, including day‑to‑day leadership, performance, scheduling, development and maintaining consistently high service standards.
• Ensure the office is clean, organised, fully stocked and presented to an exceptional standard at all times.
• Manage office supplies, refreshments, stationery and workplace consumables.
• Coordinate deliveries, post, courier services and general office logistics.
• Liaise with building management, cleaning teams and external suppliers to resolve day‑to‑day operational issues.
• Ensure meeting rooms are fully prepared and presented for internal meetings, executive sessions and customer visits.
• Coordinate catering, room set‑up and hospitality for meetings and events.
• Deliver a seamless visitor experience from arrival through to departure.
• Support leadership meetings and customer engagements by ensuring spaces are always ready.
• Plan and coordinate office events, celebrations and social activities that help build our culture.
• Support company events including All Hands, team meetings and other workplace initiatives.
• Work closely with the wider Workplace team to deliver an engaging and welcoming office environment.
• Be a visible, approachable and trusted point of contact for colleagues.
• Coordinate contractors and service providers carrying out work within the office.
• Raise and track maintenance requests through to completion.
• Support workplace improvement projects and office moves where required.
• Build strong relationships with suppliers to ensure consistently high service standards.
• Support compliance with workplace health and safety requirements.
• Complete routine workplace inspections and safety checks.
• Assist with fire safety, first aid arrangements and emergency preparedness.
• Maintain workplace records and report or escalation of any issues as appropriate.
• Support onboarding by preparing desks, lockers, access passes and welcome items.
• Manage office access, lockers and workplace resources.
• Maintain workplace documentation and records.
• Provide administrative support to the wider Workplace team as required.

What We're Looking For

• Previous experience managing a busy office, ideally within a fast‑paced technology or scaling business.
• Experience leading or supervising a Reception or Front of House team.
• Highly organised with excellent attention to detail.
• A proactive, hands‑on approach with the ability to manage multiple priorities.
• Excellent communication and relationship‑building skills.
• Comfortable working independently while collaborating with teams across the business.
• Experience managing suppliers and contractors.
• Confident using Google Workspace and workplace management tools.
• A positive, friendly attitude with a genuine desire to help others.

Passionate About Delivering An Outstanding Workplace And Visitor Experience.

Wayve is committed to creating an inclusive interview experience. If you require any accommodations or adjustments to participate fully in our interview process, please let us know.

We understand that everyone has a unique set of skills and experiences and that not everyone will meet all of the requirements listed above. If you’re passionate about self‑driving cars and think you have what it takes to make a positive impact on the world, we encourage you to apply.

At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law.

For more information visit Careers at Wayve.

To learn more about what drives us, visit Values at Wayve

For US candidates only, please visit E-Verify Notice and Participation and Right to Work