Office Manager

Mileway; Glasgow; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading logistics real estate company in Glasgow is seeking an experienced Office Manager to support daily operations. The ideal candidate will provide administrative support, manage office contracts, and assist in marketing efforts. Strong organization and communication skills are crucial for this role. This position requires on-site work five days a week, offering a dynamic environment and opportunities for professional growth.

Benefits

In-house learning & development program

Dynamic and international work environment

Qualifications

• Experience in office management, marketing, or secretarial roles is required.
• Strong written and spoken communication skills are essential.
• Ability to work independently and manage multiple tasks effectively.

Responsibilities

• Provide daily administrative support to the Regional Director and team.
• Ensure the office is well organized and presentable for staff and visitors.
• Assist in preparing marketing materials for properties.

Skills

Office management experience

Strong communication skills

Proactive attitude

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Proficiency in Microsoft PowerPoint

Proficiency in Microsoft Outlook

Tools

SharePoint

CMS

Job description

We offer an opportunity you simply won’t find anywhere else. In less than four years, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 550-plus team across more than twenty offices in ten countries.

We are looking for a dynamic and service-minded Office Manager to support the day-to-day operations of our Glasgow office.

The Office Manager will organize and coordinate office administration and procedures to ensure organizational effectiveness, efficiency, and safety. Additionally, they will support local teams and contribute to creating and improving marketing materials for our properties.

The ideal candidate is a multitasker, able to work independently, well organized, flexible, and enjoys administrative challenges supporting a diverse office environment.

Working at Mileway

Founded in 2019, Mileway has rapidly become Europe’s leader in last-mile logistics real estate, with a team of over 550 across more than twenty offices in 11 countries. We aim to be a different kind of real estate company, leveraging cloud-based IT infrastructure and a team that combines local expertise with a pan-European presence.

Our culture is fast-paced and international, with team members from over 50 countries, bringing diverse perspectives and a “can-do” attitude. Our purpose is to be Europe’s leading provider of last mile logistics real estate, enabling businesses to thrive, advancing sustainability, and shaping future cities. We live by our values: Drive, Trust, Grow, Together.

We support personal and professional growth through an in-house learning & development program, helping you carve your own career path. The role is based at our Glasgow office, with a flexible approach to work; however, this position requires working in the office five days a week.

What You’ll Do

• Provide daily administrative support to the Regional Director and team
• Ensure the office is well organized and presentable for staff and visitors
• Manage office contracts and renewals
• Handle inquiries via phone and email
• Assist in preparing marketing materials for properties, including organizing photography, pricing, and posting listings on platforms like Rightmove and our website
• Maintain high standards for all marketing outputs
• Manage current property listings through Mileway's CMS
• Track marketing activities with attention to detail

What You’ll Bring

• Experience in office management, marketing, or secretarial roles
• A team player with a hands-on approach
• Strong communication skills, both written and spoken
• Proactive attitude and initiative-taking ability
• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook
• Experience with SharePoint and CMS is preferred but not essential