Office Manager

Phee Farrer Jones; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company is seeking an Office Manager on a contract basis located in London. The role involves managing daily office operations, supporting finance tasks, and providing administrative assistance to various departments. Ideal candidates are proactive, organized, and experienced in office management.

Qualifications

• Proactive, reliable, and solutions-oriented self-starter.
• Comfortable with invoice handling and light finance tasks.
• Able to work on-site in London, 5 days a week.

Responsibilities

• Take ownership of day-to-day office operations.
• Act as a reliable point of contact for teams and vendors.
• Provide administrative assistance across multiple departments.

Skills

Organisational skills

Multitasking

Communication skills

Problem-solving

Tech-savvy

Education

Experience in office management or administrative coordination

Tools

Microsoft Office

Google Workspace

Job description

We have a current opportunity for an Office Manager on a contract basis to start. The position will be based in London. For further information about this position, please apply.

Key Responsibilities

1. Take ownership of day-to-day office operations, ensuring everything runs efficiently.
2. Act as a reliable point of contact for internal teams and external vendors.
3. Proactively identify and solve office-related issues before they escalate.
4. Provide administrative assistance to multiple departments, including document preparation, scheduling, and internal follow-up.
5. Raise and send invoices, support basic finance admin, and liaise with accounting as needed.
6. Keep office supplies stocked, manage orders, and coordinate with service providers.
7. Support employee onboarding and general office IT/setup logistics.
8. Handle general correspondence, filing, and document control.

What We're Looking For

1. Someone proactive, reliable, and solutions-oriented - a self-starter who takes initiative.
2. Previous experience in office management, team support, or an administrative coordination role.
3. Excellent organisational and multitasking skills.
4. Comfortable with invoice handling and supporting light finance tasks.
5. Tech-savvy: confident using tools like Microsoft Office, Google Workspace, and other business systems.
6. Strong communication skills and a can-do attitude.
7. Able to commit to working on-site in London, 5 days a week.

We Aspire Ltd are a Disability Confident committed employer.