Office Manager

Comet Universe Ltd; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading office management firm in City Of London is seeking an Office Manager to oversee administrative procedures and ensure efficient office operations. The ideal candidate will have a degree in management and 3-5 years of relevant experience. Key responsibilities include managing office staff, supplies, budgets, and communications. This full-time role offers a competitive hourly wage between £18 and £25.

Qualifications

• 3-5 years experience in management or administrative roles is essential.
• Must enjoy negotiating regarding frame agreements and contracts.
• Dynamic and persuasive personality is preferable.

Responsibilities

• Organizing and coordinating office operations and procedures.
• Managing office supplies, budgeting, and expenditures.
• Supervising and training staff, delegating tasks, and providing guidance.
• Handling correspondence and communications effectively.

Skills

Strong organizational and time management skills

Excellent communication and interpersonal skills

Proficiency in Microsoft Office Suite

Ability to multitask and prioritize effectively

Experience in staff supervision and training

Knowledge of office management procedures

Strong problem-solving and decision-making skills

Ability to work independently and as part of a team

Education

Degree in management or equivalent

Job description

Overview

As an office manager you will oversee the smooth operation of an office environment, managing administrative procedures, coordinating staff, and ensuring a productive and safe workplace. They are responsible for a wide range of tasks, from managing office supplies and facilities to supervising staff and implementing office policies.

Responsibilities

• General Office Administration: Organizing and coordinating office operations, setting up and maintaining office procedures, streamlining administrative tasks, and ensuring efficient workflow.
• Managing office supplies and equipment: Ordering supplies, maintaining inventory, and ensuring all equipment is in good working order.
• Handling correspondence and communications: Managing phone calls, emails, and other forms of communication, both internally and externally.
• Managing office budgets and expenses: Tracking expenditures, preparing reports, and ensuring the office operates within budget.
• Maintaining office facilities: Overseeing the maintenance and upkeep of the office space and equipment, ensuring a safe and comfortable working environment.
• Implementing and maintaining office policies and procedures: Ensuring consistency and clarity in how the office operates.
• Staff Management: Supervising and training staff, delegating tasks, providing guidance, and evaluating staff performance.
• Assisting with onboarding new employees: Ensuring new hires have the necessary resources and support to be successful.
• Managing employee schedules and time off requests: Ensuring adequate staffing and minimizing disruptions to workflow.
• Other key responsibilities: Organizing meetings and events, scheduling, preparing materials, coordinating logistics, greeting visitors and providing customer support, managing vendor relationships, negotiating contracts, managing invoices, ensuring timely payments, ensuring compliance with health and safety regulations, developing and implementing office procedures, preparing reports and presentations, supporting HR and finance functions.

Skills and Qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to multitask and prioritize effectively.
• Experience in staff supervision and training.
• Knowledge of office management procedures and best practices.
• Strong problem-solving and decision-making skills.
• Ability to work independently and as part of a team.
• Essential: You must have a degree in management or equivalent.
• You must have 3-5 years experience of management or administrative.
• You should enjoy negotiating in regard to frame agreements, sourcing contracts for the company business.
• You should have a dynamic and persuasive personality.

Experience & Conditions

• Experience: Required
• Languages: English – Advanced
• Employment: Full-time
• Salary: £18 – £25 hourly

About Comet Universe Ltd: Wizworld Limited is basically a recruitment agency. It also provides FE and training.