Office Manager

Huntress; City of Edinburgh; On-site; GBP 40,000 - 45,000; Full time

Job summary

A leading company in the cooling and heating sector is seeking an Office Manager for their Soho office. The role involves overseeing daily operations, managing relationships, and supporting the Senior Leadership Team. Ideal candidates will have significant office management experience, strong organisational skills, and a proactive approach. The position offers professional development opportunities and a comprehensive benefits package, including generous holiday and parental leave.

Benefits

Professional Development Opportunities

25 Days Holiday

Team Bonus Scheme

Pension Scheme

3 Months Fully Paid Parental Leave

Qualifications

• 3 years plus office management experience, ideally in an SME company.
• Energetic, self-starter and proactive.

Responsibilities

• Oversee day-to-day office operations and ensure a safe environment.
• Manage relationships with landlords and suppliers.
• Support invoice processing and maintain supplier records.

Skills

Organisational Skills

Proactivity

People-Focused

Tools

MS Office

SharePoint

Job description

Office Manager Salary: £40,000 - £45,000

Based in Soho

Fully office-based

A cooling and heating supplier business is looking for an Office Manager to join their office in Soho. You will play a key role in managing the day-to-day operations of the office. This is a varied role that combines office management, facilities, health and safety, event coordination, travel arranging and diary management. Looking for an experienced Office Manager, ideally from an SME company, who is proactive, organised, and people-focused.

The role:

* Oversee day-to-day office operations, ensuring a safe, clean, and welcoming environment
* Manage relationships with landlords, building management, and suppliers for cleaning, maintenance, consumables, and shared space coordination
* Coordinate office equipment, IT needs (with external support), software licensing, and sustainability initiatives
* Handle mail, deliveries, meeting room setup, and general facilities support

* Provide admin and diary support to the Senior Leadership Team and wider business
* Manage company travel and accommodation bookings across teams
* Maintain documentation, policies, and compliance records using SharePoint and Microsoft tools
* Support board meetings and reporting, including scheduling and material preparation

* Support invoice processing, credit card reconciliation, expenses, and petty cash
* Track office-related budgets and maintain supplier records and service agreements

* Act as a cultural ambassador, supporting onboarding, wellbeing initiatives, and internal communication
* Ensure a positive, inclusive workplace and compliance with health & safety and employment standards

* Plan and coordinate internal events, socials, and company-wide meetings
* Support Sales and Marketing with logistics for external and hosted events, including supplier liaison and documentation

Experience:

* 3 years plus office management experience - ideally in an SME company
* Energetic, self-starter and proactive
* Strong organisational skills
* Advanced MS Office Skills (Word, Excel, PowerPoint, Outlook)
* Flexible approach and enjoy working in a fast-paced office environment

Benefits:

* Opportunities for professional development and training
* 25 days holiday in addition to bank holidays (33 days total)
* Team bonus scheme
* Pension; company NEST scheme, 4% matched salary sacrifice

3 months fully paid parental leave

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.