Office Manager

Flok Health; Cambridge; Hybrid; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Challenging work at AI-health frontier

In-person collaborative culture

Onsite gym

Medical coverage including dental/opt

EMI equity scheme

Remote Wednesdays (1 day)

Desk setup allowance

Monthly team feasts

Annual training budget

Job summary

Flok Health is seeking an organised Office Manager to oversee daily operations in a Cambridgeshire countryside setting. You’ll manage facilities, supplies, health and safety, and coordinate team events, with responsibility for our in-house film studio and content production for the Flok app.

You’ll join a fast-growing, mission-driven team and help build a workplace where everyone thrives, while adapting as the company scales.

Responsibilities

• Own and manage the day-to-day running of the office and be the go-to person for how everything works
• Manage office supplies, deliveries, post and workplace equipment
• Keep the whole office organised, tidy and running efficiently, ensuring workspaces and meeting rooms are always ready for the team
• Manage supplier and vendor relationships: cleaners, caterers, office equipment providers, and keep track of budget
• Own health & safety for the office: risk assessments, fire safety, and making sure we meet all relevant standards, acting as the go-to person when something needs fixing
• Organise team culture events: monthly team feasts, offsites and socials, plus the smaller moments that help the team feel connected and make Flok a great place to work
• Support onboarding for new starters: desk setup, equipment, and a clear plan for when they join
• Manage the filming studio and the process for shooting video content for the Flok app: ensuring the space and equipment are always ready to use
• Continuously look for ways to make the Flok office even better!

Job description

We’re looking for an organised, energetic and proactive Office Manager to join our team and oversee the day-to-day running of our office, based in the Cambridgeshire countryside. As Flok continues to scale, creating a workplace where the whole team thrives is more important than ever. You’ll be the driving force behind our workplace and be responsible for overseeing everything from facilities, supplies and health & safety to team feasts, company offsites and other culture building team events. You’ll also manage our in-house film studio, and play a key role in the production of content for the Flok app.

What you'll do

• Own and manage the day-to-day running of the office and be the go-to person for how everything works
• Manage office supplies, deliveries, post and workplace equipment
• Keep the whole office organised, tidy and running efficiently, ensuring workspaces and meeting rooms are always ready for the team
• Manage supplier and vendor relationships: cleaners, caterers, office equipment providers, and keep track of budget
• Own health & safety for the office: risk assessments, fire safety, and making sure we meet all relevant standards, acting as the go-to person when something needs fixing
• Organise team culture events: monthly team feasts, offsites and socials, plus the smaller moments that help the team feel connected and make Flok a great place to work
• Support onboarding for new starters: desk setup, equipment, and a clear plan for when they join
• Manage the filming studio and the process for shooting video content for the Flok app: ensuring the space and equipment are always ready to use
• Continuously look for ways to make the Flok office even better!

We’re looking for someone who

• Has previous experience in an office management or similar operations role, ideally from a fast-paced start-up.
• Is organised and reliable, and can manage multiple ongoing tasks without things slipping
• Communicates clearly with people at all levels, from new starters to senior leadership
• Pays attention to the details that make an office and a team feel well run
• Takes initiative by spotting what needs doing before being asked, and follows through
• Can manage a varied workload across admin and logistics, with a solutions-focused mindset. Has a genuinely positive, team-first attitude
• Is comfortable with a role that will evolve as the company grows

What We Offer

• Challenging work at the frontier of AI-native healthcare
• In-person collaborative culture in a beautiful work space in the Cambridgeshire countryside
• An onsite gym and digital health subscription of your choice
• Early stage equity with employee-friendly terms (via an EMI scheme)
• Comprehensive medical coverage (including dental and optical) and life insurance
• Optional remote working on Wednesdays, with an annual allowance of 10 extra remote days
• Desk setup allowance for your favourite keyboard / mouse / whatever!
• Monthly team feasts (and the BBQ is used most days)
• A fast paced work environment geared towards excellence and professional growth (with annual training budget)
• A chance to have a big impact in a small team transforming care and outcomes at population scale

About Flok

More than a billion people a year suffer unnecessarily from conditions like MSK pain, where the right treatment approach is well-established but undeliverable at scale. We're changing that. Our team has deep expertise across clinical, engineering, and regulated AI, has a track record of healthtech innovation, and is backed by top VCs and multiple unicorn founder angels.

If You Like

• Solving hard problems at the intersection of technology and healthcare
• The pursuit of excellence—helping each other to do the best work of our careers
• Working in an in-person collaborative environment
• Taking ownership to have significant impact in a fast-growing mission-driven company with big ambitions

Then you'll fit right in!