Office Manager

Teaching Vacancies; Bolton le Sands; On-site; GBP 25,000 - 35,000; Full time

Job summary

A local educational institution in Bolton le Sands is seeking an Office Manager to oversee office operations and ensure smooth communication across staff and parents. The successful candidate will have prior administrative experience and strong interpersonal skills. The school values commitment and adaptability, providing a supportive environment for staff and commitment to professional development.

Benefits

Supportive working environment

Continuous Professional Development

Value for all staff members

Qualifications

• Experience in a school office or similar administrative setting is desirable.
• Willingness to learn and adapt to new systems and procedures.
• Strong commitment to Catholic values and ethos.

Responsibilities

• Manage the day-to-day operation of the school office.
• Oversee pupil records while ensuring confidentiality.
• Coordinate communication between staff, pupils, parents, and external partners.

Skills

Interpersonal skills

Attention to detail

Communication skills

Literacy and numeracy

Flexibility

Education

Relevant experience in administration

Qualifications in office management

Tools

Knowledge of Arbor and Evolve

Job description

Overview

St Ethelbert’s R.C.P. School is currently seeking an Office Manager. This is an exciting opportunity to join the Trust at the beginning of a journey of transition, development, and growth within the multi-academy trust. St. Ethelbert’s RCP is a one-form entry school, in the parish of Christ the Redeemer in Deane, Bolton. The school has a Nursery, which admits pupils from the age of 3. We are located in an extremely diverse area of Bolton; our school currently has 27 languages, which adds to the richness of our special community. We are proud of our Catholic ethos, which permeates everything we do.

Our Mission: Our Trust Mission is simple; it is to make Christ known, making lives better for our communities, our children and young people. Our Values are Hope, Courage and Innovation, inspired by St Teresa of Calcutta. We are committed to growth, compassion, and pursuing best practice in all areas of our work.

Responsibilities

The Office Manager will be responsible for a wide range of duties including managing the day-to-day operation of the school office, overseeing pupil records, coordinating communication, supporting HR and finance processes, and ensuring that all visitors receive a warm and professional welcome. The role requires strong interpersonal skills, attention to detail, and the ability to prioritise tasks in a busy school environment. The successful candidate will play a key role in ensuring the smooth and efficient running of the school office, providing vital administrative support to the headteacher, staff, pupils, and parents.

Key duties include:

• Managing the day-to-day operation of the school office
• Overseeing pupil records and ensuring confidentiality
• Coordinating communication between staff, pupils, parents and external partners
• Supporting HR and finance processes
• Ensuring a warm and professional welcome for all visitors

Previous experience in a school office or a similar administrative setting is desirable. This role would suit someone with a commitment to supporting the values of the school and a willingness to be at the heart of our school community.

Person specification / Qualifications

• Is reliable, approachable and professional, able to follow procedures and use initiative when appropriate
• Has strong communication and interpersonal skills, with a good level of literacy and numeracy
• Can work effectively as part of a team and build positive relationships with staff, parents and visitors
• Is willing to learn and adapt to new systems and procedures
• Is flexible and able to manage competing priorities in a calm and organised manner
• Has a strong commitment to our Catholic values and ethos
• Has relevant experience and/or qualifications in administration or office management
• Has knowledge of Arbor and Evolve – this is highly desirable
• Has a good understanding of GDPR and the DPO role
• Is kind, patient and enthusiastic, with a genuine desire to support the smooth running of a busy school office

What the school offers its staff

• A supportive and dedicated Local Governing Body and Staff
• Highly effective safeguarding procedures
• A working environment where all feel valued and respected
• Supportive colleagues and governors with a clear vision and high aspirations for the school
• A highly dedicated and inspirational team
• A commitment to relevant, personalised Continuous Professional Development
• A happy, calm and welcoming working environment
• Happy, motivated children who are eager to learn
• An authentic Catholic community, where families of all faiths and none are welcomed and valued

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification; Disclosure and Barring Service (DBS); medical; online and social media prohibition from teaching; right to work; satisfactory references; suitability to work with children. You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.