Office & HR Administrator

Connective3; Rothwell; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A dynamic digital agency is seeking an Office & HR Administrator to support their People function. This role involves managing HR systems, handling recruitment administration, and coordinating employee engagement activities. The ideal candidate will have strong organisational skills, attention to detail, and proficiency in Microsoft 365 and Google Workspace. The position offers flexibility with hybrid working options and a supportive environment for professional development.

Benefits

Hybrid and flexible working

Weekly fresh fruit

Yearly volunteering programme

Regular company socials

Birthday holiday

Private medical insurance

Wellness days off

Work from anywhere for 6 months yearly

Early finish Fridays

Discounted health tests

Qualifications

• Experience in office administration with attention to detail.
• Ability to manage multiple tasks and deadlines effectively.
• Proficient in using HR systems and communication tools.

Responsibilities

• Manage HR Systems (HRIS), ensuring accuracy of employee records.
• Handle recruitment administration from job postings to candidate communications.
• Coordinate engagement activities and wellbeing initiatives within the team.

Skills

High attention to detail

Strong organisational skills

Clear communication

Service-oriented approach

Education

Experience as office administrator

Tools

Microsoft 365

Google Workspace

Job description

About the role

We’re looking for a detail-driven Office & HR Administrator to support our People function across the full employee lifecycle. The role will support across the Group. You’ll play a key role in HR operations, benefits administration, payroll updates, recruitment coordination, and day-to-day HR system (HRIS) management. You’ll also help drive engagement by administering employee engagement surveys and coordinating wellbeing activities across the business. This role is ideal for someone organised, proactive, and comfortable managing multiple priorities while delivering a great employee and candidate experience.

Key responsibilities

• HR Systems (HRIS) Management and Reporting
• Own day-to-day administration of the HRIS, ensuring accurate employee records, data integrity, and timely updates across the employee lifecycle across the Group.
• Produce routine and ad hoc HR reports and dashboards (e.g., headcount, turnover, absence, diversity metrics) and respond to data/reporting requests from the HRD/Head of HR.
• Support audits, compliance checks, and documentation of HR processes and data controls across the Group.

HR Operations

• Manage the administration of reward and benefits, including onboarding new starters to benefits platforms and processing leavers.
• Share payroll updates and changes with the relevant teams to support accurate and timely payroll.
• Organise new starter onboarding, prepare induction schedules, book sessions, and ensure a smooth first day experience.
• Complete right to work checks and ensure all documentation is maintained accurately in our systems.
• Track training budget spend requests and maintain accurate records.
• Manage the HR mailbox, triaging and responding to incoming queries appropriately.
• Send clear purchasing and supplier instructions to the Office Manager as required.

Recruitment Administration

• Manage recruitment admin end-to-end: post jobs, prepare job descriptions, screen applications (as agreed), schedule interviews, and coordinate hiring logistics.
• Own candidate communications to ensure a professional, timely, and inclusive candidate experience.
• Administer offers and pre-employment checks; support onboarding activities for offered candidates.

Engagement and Wellbeing

• Administer the employee engagement survey: set-up, distribution, reminders, response tracking, and initial reporting.
• Support action planning by preparing insights and summaries for the HRD/Head of HR and managers.
• Coordinate wellbeing initiatives and calendar activities across the business (e.g., events, awareness days, resources), partnering with internal stakeholders and suppliers.

Office Administration

• Management of all travel bookings (trains, hotels, flights, car hire)
• Servicing rooms for client meetings
• Greeting all visitors to the Leeds office including clients and new starters
• Answering phones and passing messages to the relevant person
• Getting post and deliveries from reception
• Maintaining the office upkeep and keeping the office supplies stocked up
• Organise catering, lunches, and refreshments for meetings and events including the office bar.
• Supporting the business support team with admin
• Manage our off-site storage, ensuring it is regularly managed and decluttered
• Coordinate office moves, desk layouts, and space planning as needed.
• Conduct desk assessments as required to ensure ergonomic and safe workspaces.
• Support sustainability and environmental initiatives within the office.

What you’ll bring

• Experience in an office administrator.
• High attention to detail and data accuracy.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Clear, professional communication and a service-oriented approach.
• Discretion and sound judgment when handling confidential information.
• Proficiency with HR systems, ATS/job boards, and Microsoft 365/Google Workspace.

Nice to have

• Experience in an HR administrator, People operations, or recruitment coordination role.
• Proficiency with HR systems, ATS/job boards, and Microsoft 365/Google Workspace.
• Experience supporting payroll changes and benefits administration.
• Familiarity with UK right to work checks and HR compliance.
• Exposure to employee engagement surveys and wellbeing programs.

What we offer

• Flexibility: This role is based in Leeds office and occasional working from home will be supported.
• Opportunity to support the HR operations and candidate/employee experience in a growing team.
• Supportive environment with opportunities to learn and develop.

Benefits

Connective3 is a creative, fast-paced, and rewarding environment. We offer much more than just the normal ‘agency perks’. We offer you a commitment to help nurture and develop your career aspirations. From industry-leading training, conference attendance, and collaboration with different digital teams and skillsets, we ensure you always learn and grow. We also offer:

• Hybrid and flexible working
• Weekly fresh fruit
• Yearly volunteering programme
• Regular company socials
• Birthday holiday
• Private medical insurance
• Company-funded wellness access and counselling
• Access to Perkbox rewards
• Wellness days off
• Work from anywhere in the world for 6 months in the year
• Early finish Fridays
• Discounted food intolerance tests & health tests

…And much more!

Connective3 is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion or belief, sexual orientation, national origin, disability, genetic information, pregnancy, illness or any other protected characteristic.

We are not partnered with any recruiters for this role. If you would like to be considered, please apply directly with us.