Office & Facilities Coordinator

ZipRecruiter; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment firm is seeking an experienced Office & Facilities Coordinator for a global company in London. The role involves overseeing daily office operations, supporting IT setups, and assisting finance teams with administrative tasks. Suitable candidates have 1-3+ years in administrative roles and are proficient with office tools. This position offers a salary range of £30k - £40k plus bonus.

Qualifications

• 1-3+ years of experience in a similar administrative role.
• Proficient with office software and quick to learn new tools.
• Excellent organisational and time management skills.
• Strong attention to detail and problem-solving abilities.
• Professional, trustworthy, and reliable.

Responsibilities

• Oversee daily office operations including reception and visitor welcome.
• Act as primary contact for office inquiries and vendors.
• Support IT setup and staff onboarding/offboarding.
• Assist finance and operations teams with data entry and reporting.
• Plan and coordinate events and social activities.
• Provide cross-team administrative support.

Skills

Organisational skills

Attention to detail

Problem-solving

Proficiency with office software

Job description

Morgan McKinley is seeking an experienced Office & Facilities Coordinator for a highly established global company based in London.

We are looking for a proactive and highly organised Office & Facilities Coordinator to support daily operations and ensure the smooth running of our office. This role is ideal for someone who enjoys variety in their work and is comfortable handling a mix of administrative tasks and employee support.

Job Title

Office & Facilities Coordinator

Type

Permanent

Salary

£30k - £40k DOE plus bonus

Location

London, Westminster - 5 Days in the office

Description & Responsibilities

• Oversee daily office operations, including reception, visitor welcome, supplies, upkeep, and health & safety compliance.
• Act as primary contact for office inquiries, vendors, and building management.
• Support IT setup, troubleshooting, and staff onboarding/offboarding (equipment, desk allocation, welcome kits).
• Assist finance and operations teams with data entry, reporting, and admin tasks.
• Plan and coordinate events, networking lunches, and social activities (logistics, invitations, RSVPs, content).
• Provide cross-team administrative support, including filing, expense processing, and record-keeping.

Requirements

• 1-3+ years of experience in a similar administrative role
• Proficient with office software and quick to learn new tools
• Excellent organisational and time management skills
• Strong attention to detail and problem-solving abilities
• Professional, trustworthy, and reliable