Office / Facilities Administrator

HAYS; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prestigious law firm in Chichester is seeking a proactive Office / Facilities Administrator. The role involves ensuring the office is client-ready through facilities management and administrative duties. Ideal candidates will have strong organizational skills and experience in a professional setting, offering a competitive salary and supportive work environment.

Benefits

Competitive salary based on experience

Supportive working environment

Varied and rewarding role with real responsibility

Qualifications

• Confident communicator with a professional manner.
• Able to multitask and stay composed under pressure.
• Experience in a professional office setting preferred.

Responsibilities

• Oversee office upkeep, equipment, and manage inspections.
• Maintain reception and meeting rooms to a high standard.
• Handle legal document records and client verification.

Skills

Communication

Organizational Skills

Attention to Detail

IT Skills

Education

Experience in Legal or Professional Administration

Tools

Microsoft Office

Job description

Office Administrator, Facilities Administrator, Chichester, Permanent

Your new company
This opportunity is with a long–established, full–service law firm based in Chichester, known for its strong reputation across West Sussex and the South of England. With over 50 years of experience, the firm offers a wide range of legal services to both individuals and businesses, including private client work, property, family law, and commercial matters.The team is known for its professional, approachable culture, and commitment to delivering high–quality legal advice with a personal touch. The firm values strong client relationships, attention to detail, and a supportive working environment.

Your new role
Hours: Monday to Friday, 9:00 AM – 5:15 PM
Location: Chichester (full–time office–based)

We're looking for a proactive and highly organised Office / Facilities Administrator to join a friendly team in Chichester. This is a fantastic opportunity for someone who enjoys a varied role and takes pride in creating a professional, welcoming environment for both clients and colleagues.You'll be the go–to person for ensuring our office is well–maintained, efficient, and client–ready–handling everything from facilities coordination to front–of–house duties and document management.
What You'll Be Doing:
Facilities Management:

• Oversee the upkeep of the office, equipment, and systems.
• Schedule and coordinate inspections, repairs, and maintenance.
• Manage relationships with contractors and ensure compliance with regulations.

Office Administration:

• Maintain meeting rooms and reception to a high standard.
• Handle incoming calls, post, and courier bookings.
• Manage legal document records (Wills, Deeds, LPAs), including scanning, logging, and retrieval.
• Liaise with clients to verify ID and authorisation for document collection.
• Ensure reception is always covered, including during breaks and lunches.

What you'll need to succeed

A confident communicator with a friendly, professional manner.

Experience with Administration within a Legal / other professional setting

Strong organisational skills and attention to detail.

Ability to multitask and stay calm under pressure.

Comfortable working independently and as part of a team.

Good IT skills, ideally with Microsoft Office experience.

What you'll get in return

A competitive salary, based on experience.

A supportive and professional working environment.

A varied and rewarding role with real responsibility.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up–to–date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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