Office Coordinator PT or FT

DSS Sustainable Solutions; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading global operations transformation consultancy is seeking an organized Office Coordinator for their City of London office. This permanent role entails IT management, executive assistance to the Managing Director, and general office administration tasks. Ideal candidates will possess excellent communication skills, prior administrative experience, and a teamwork-oriented mindset.

Qualifications

• Prior office administration experience.
• Exceptional interpersonal skills and team-working attitude.
• Strong time management, organizational, and multi-tasking abilities.

Responsibilities

• Manage IT requests and track office inventory.
• Organise travel arrangements and manage expenses.
• Support the MD with calendar management and scheduling.

Skills

Interpersonal skills

Time management

Organizational skills

Attention to detail

Fluency in written English

Fluency in spoken English

Tools

MS Excel

MS Word

MS PowerPoint

Job description

Allow us to introduce ourselves.

dss+ is a leading global operations transformation consultancy that helps our clients build business endurance through operational safety, risk, performance and sustainability by leveraging our industry expertise, our dss+360 digital platform, our recognised people solutions and IP. We work with clients across various industries, including metals and mining, oil and gas, industrials and manufacturing, chemicals, food and beverage and more, to deliver measurable and lasting improvements.

We are now seeking an organised and proactive Office Coordinator to handle various office operations, IT coordination, and general administrative duties. The role also includes executive assistance to the Managing Director (MD) as part of daily operations.

This is a permanent role that will be based in our City of London office and can be offered on a full-time or part-time basis. The candidate must be willing to work in the office 5 days a week.

What role will you play?

IT & Office Management:

• Manage IT requests and track office inventory

• Oversee IT setup for new starters or leavers

• Handle office supplies, credit card transactions, and utility bills

• Book and manage meeting rooms and coordinate office events

General Administration:

• Organise travel arrangements and manage expenses

• Handle office post, deliveries, and visitor registrations

• Respond to team enquiries regarding policies and office matters

Executive Assistance to Managing Director:

• Support the MD with calendar management and scheduling

• Assist with organising meetings and confidential projects

• Manage the MD's expenses and ensure timely submissions

Health & Safety:

• Act as First Aider and Fire Marshal

Additional Support:

• Assist with ad hoc tasks and special projects as needed

Qualifications / Experience:

• Prior office administration experience

• Exceptional interpersonal skills and team-working attitude with a “no task is too small” attitude

• Strong time management, organisational, and multi-tasking abilities

• Excellent communication with fluency in both written and spoken English.

• Strong attention to detail.

• High level of proficiency with MS Excel, Word and PowerPoint

• Desirable but not essential: First Aid and Fire Marshal certification.

Let's see where our shared vision leads.

We have a strong growth trajectory and a global footprint, which means unprecedented opportunity for the people on our teams to advance their career.

As a Global Company, our professionals have the possibility to contribute to grow with the company. Every employee can influence and impact our company, and we value innovators and entrepreneurs.

Beyond that, be yourself. At dss+, we embrace and celebrate diversity. We are an inclusive culture in which everyone contributes and has the chance to develop their talents further.