Office Coordinator - Lettings

Campions Group; London; On-site; GBP 26,000 - 27,000; Full time

Job summary

A prominent estate agency in Westminster is seeking an Office Coordinator to provide essential administrative support, enhance customer service, and assist in sales activities. The ideal candidate will have excellent organizational skills and experience with CRM systems. Offering a competitive salary and benefits, this position is perfect for someone looking to grow within the real estate industry.

Benefits

Employee assistance programme

Competitive holiday allowance

Charity matching and payroll giving

Contribution towards eye care tests

Health cash plan

Birthday leave

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication abilities.
• Ability to handle multiple tasks efficiently.

Responsibilities

• Manage documentation related to property sales and transactions.
• Coordinate client appointments and property viewings.
• Assist in preparing and updating property listings.

Skills

Document Management

Data Entry

Client Interaction

Problem Resolution

Reporting Skills

Office Management

CRM Proficiency

Microsoft Office Suite

Job description

Chestertons Estate Agency

Office Coordinator - Lettings

Location: Westminster

Hours: Office based Monday to Friday 8:30 am - 6:00 pm

Salary: £26,000 + commission (OTE £27,300)

Overview Of Key Duties

Administrative Support

• Document Management: Handle documentation related to property sales, including listings and pre-offer information.
• Data Entry: Update and maintain databases with property details, client information, and transaction records.
• Scheduling: Coordinate client appointments, property viewings, and manage the office calendar.
• Correspondence: Manage communications, including emails, phone calls, and mail, ensuring timely responses.

Customer Service

• Client Interaction: Greet clients, address inquiries, and provide detailed information about properties and services.
• Problem Resolution: Resolve client issues or complaints promptly and professionally, maintaining high satisfaction levels.

Sales Support

• Property Listings: Assist in preparing and updating property listings, ensuring accuracy both online and in-office.
• Promotional Activities: Support marketing efforts, including preparing promotional materials and organizing local events.
• Reporting: Generate and distribute sales performance reports to the management team.

Operational Tasks

• Office Management: Keep the office organized, stocked with supplies, and ensure a professional environment.
• Coordination: Serve as a liaison between the sales team and other departments, fostering effective communication and collaboration.
• Compliance: Ensure all transactions and activities adhere to relevant regulations and company policies.

Technology and Tools

• CRM Systems: Utilize CRM systems to track client interactions and manage data efficiently.
• Software Proficiency: Use office software (e.g., Microsoft Office Suite) and industry-specific tools effectively.

About The Company

Chestertons: Established for over 200 years, Chestertons is a successful London-based estate agency with over 30 branches across the capital. We are a highly-respected authority on London property and take pride in our reputation as an innovative and dynamic business.

Campions: Campions is one of the fastest growing sales and lettings agency groups in the UK. It currently includes the Chestertons, Chase Buchanan, Retirement Homesearch, and Campions Lettings & Management brands which collectively sell, rent, and manage thousands of properties across the country every year.

Perks That Make a Difference

Benefits: Employee assistance programme, competitive holiday allowance + public holidays, charity matching and payroll giving, contribution towards eye care tests, annual flu vaccination vouchers, birthday leave, health cash plan plus a range of other additional benefits that are linked to specific job grades.

We are an equal opportunities employer, we welcome applications from everyone who is excited by the opportunity to join us. At Campions, we are committed to creating a diverse and inclusive workplace. We will thoroughly consider all applications without attention to ethnicity, religion, sexual orientation, gender, identity, family or parental status, national origin, veteran status, neurodiversity status, or disability status.