Office Coordinator / Administrative Assistant

Task Consumer Products; Wolverhampton; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading consumer goods company in Wolverhampton is seeking an Office Coordinator / Administrative Assistant to support the smooth running of the head office. Responsibilities include managing office supplies, supporting staff onboarding, and coordinating facilities. The ideal candidate will have strong organizational skills and confidence with Microsoft Office. This role requires a positive attitude and the ability to work both independently and as part of a team.

Qualifications

• Some experience in administration, reception, or customer service preferred.
• Good organizational and time-management skills.
• Confident with Microsoft Office.

Responsibilities

• Act as the first point of contact for visitors and incoming calls.
• Assist with scheduling meetings and booking rooms.
• Coordinate cleaners, contractors, or suppliers visiting the office.

Skills

Administrative experience

Organization

Time management

Microsoft Office

Communication

Job description

Overview

Job Title: Office Coordinator / Administrative Assistant

Purpose of the Role: To support the smooth running of the head office through day-to-day administrative tasks, coordination of office activities, and providing assistance to staff and management where needed.

Responsibilities

• Office Administration: Act as the first point of contact for visitors, incoming calls, and general enquiries.
• Manage post, deliveries, and courier services.
• Maintain office supplies, stationery, and refreshments.
• Support with filing, scanning, and maintaining records.

Staff Support

• Assist with scheduling meetings, booking rooms, and preparing agendas/minutes.
• Help with staff onboarding and inductions (e.g. desk setup, welcome packs).
• Organise staff travel, accommodation, or expense submissions when required.

Facilities & Coordination

• Report maintenance or IT issues to the relevant service providers.
• Coordinate cleaners, contractors, or suppliers visiting the office.
• Help ensure the office environment is tidy, safe, and welcoming.

General Support

• Assist with organising office events, birthdays, or team activities.
• Support management with ad hoc projects and administrative tasks.
• Provide cover for colleagues during absence where needed.

Skills & Experience

• Some experience in administration, reception, or customer service (preferred but not essential).
• Good organisational and time-management skills.
• Confident with Microsoft Office
• Clear communicator with a friendly, professional manner.
• Willingness to learn and take on new tasks.

Personal Qualities

• Positive, can-do attitude.
• Reliable, punctual, and approachable.
• Team player who can also work independently.
• Detail-oriented and proactive in problem-solving.