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Office Coordinator

Office Angels

Windsor

On-site

GBP 25,000 - 30,000

Full time

7 days ago
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Job summary

A recruiting agency is seeking a proactive Office Coordinator to support daily operations in Windsor. Responsibilities include managing office supplies, coordinating events, and ensuring compliance with safety protocols. The ideal candidate should have strong organisational skills and previous experience in a similar role. This position is crucial for maintaining an efficient office environment.

Qualifications

  • Strong working knowledge of Microsoft Office.
  • Excellent organisational and communication skills.
  • Ability to multitask and manage competing priorities.
  • Previous experience in an office support role desirable.

Responsibilities

  • Oversee daily office operations.
  • Manage office supplies and equipment.
  • Organise team and social events.
  • Act as the first point of contact for IT issues.
  • Provide support to Contracts Administration and HR teams.

Skills

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Organisational skills
Communication skills
Multitasking

Job description

Overview:

Our client is seeking a proactive and highly organised Office Coordinator to support the day-to-day operations of their Windsor office. This role is central to ensuring the smooth running of the office environment, supporting business operations, and acting as the key point of contact.

Key Responsibilities:
  1. Oversee daily office operations to ensure efficiency and tidiness
  2. Manage office supplies, including stationery, refreshments, and kitchen essentials
  3. Maintain office equipment, including the coffee machine
  4. Organise and coordinate team and social events
  5. Manage parking permits and parking apps
  6. Greet visitors and handle incoming calls
  7. Set up meeting rooms and arrange catering as needed
  8. Coordinate recycling of electrical equipment and confidential shredding
  9. Schedule and oversee maintenance appointments
  10. Act as Fire Marshal, conducting weekly fire alarm tests and safety walkarounds
  11. Serve as First Aider for the office
  12. Arrange Fire Risk Assessments and ensure compliance with safety certifications
  13. Manage relationships and accounts with office suppliers
  14. Complete new supplier and account questionnaires
  15. Act as the first point of contact for IT issues and liaise with external IT support
  16. Provide occasional support to Contracts Administration and HR teams
Requirements:
  1. Strong working knowledge of Microsoft Word, Excel, and PowerPoint
  2. Excellent organisational and communication skills
  3. Ability to multitask and manage competing priorities
  4. A proactive and approachable attitude
  5. Previous experience in a similar office support role is desirable

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities, and more. By showcasing talents, skills, and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know, and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role, your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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