Office Coordinator

Vanrath; United Kingdom; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading manufacturing organization is seeking an Office Manager to coordinate activities across various departments in their Toome office. This role offers flexibility in scheduling and is crucial for maintaining operational efficiency, ensuring all office functions are compliant and well-managed. The ideal candidate will possess strong communication skills and proficiency in software, particularly Excel and Outlook, while contributing to a vibrant office environment.

Benefits

Fantastic Benefits

Flexible Working Hours

Great Place to Work

Qualifications

• Experience in Office Manager role is preferred.
• Ability to communicate effectively with different levels.
• Familiarity with various software applications is needed.

Responsibilities

• Oversee management of office facilities and operations.
• Act as the primary contact for office-related issues.
• Organize company-wide events and support management.

Skills

Communication

Time Management

Initiative

Tools

Excel

Outlook

Job description

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VANRATH are excited to be working alongside a leading Manufacturing organisation with a great reputation for the recruitment of an Office Manager.

This is a role in the company's Toome office. This is a Monday - Friday position - Flexibility can also be offered - later start or early finish, a condensed four-day week, part-time hours, or similar.

This is an Amazing company!

Fully Negotiable + Fantastic Benefits & A Great Place to Work

The Role

The purpose of this role is to coordinate activities across production, safety, HR, and engineering; arrange transport; expedite orders; and assist with production planning. It's a varied and fast-paced position with plenty of scope for involvement across different areas of the business.

Typical Job duties would include:

• Oversee the management of office facilities, ensuring all operations are efficient and compliant with health and safety standards.
• Manage relationships with multiple service providers, ensuring high-quality services are consistently delivered.
• Act as the primary point of contact for all office-related issues, including the operation and maintenance of office equipment (photocopiers, printers, telephony, video conferencing tools, and IT systems).
• Maintain a proactive approach in managing office projects, prioritising tasks, and ensuring deadlines are met.
• Manage the office schedule and correspondence.
• Maintain and develop strong relationships with customers and suppliers.
• Organise and co-ordinate office wide / company wide events.
• Provide additional administrative support to the management team as needed.
• Help with employee orientation and training as needed.
• Handle customer and vendor inquiries via phone, email and in person.
• Keep the office, reception, common areas and boardroom organised and functional.
• Prepare and print documents and electronic information as needed.
• Coordinate with building management to address any issues with the office condition.
• Receive/prepare large deliveries on a daily basis.

The Ideal Person

• Experience in Office Manager role
• Effective communication with people at different levels of the organisation.
• Proficiency in Excel and Outlook and familiarity with various software applications.
• Initiative, self-reliance and time management.
• Awareness of business needs.
• Ability to manage multiple projects simultaneously.
• Previous office management experience desirable, though not essential.