Office Coordinator

JR United Kingdom; Swindon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in Swindon is looking for an Office Coordinator to manage office operations and support HR and Marketing teams. The successful candidate will thrive in a fast-paced environment, showcasing strong communication and organizational abilities, while maintaining a welcoming office atmosphere.

Qualifications

• At least 12 months experience in a similar role.
• Excellent interpersonal and communication skills.
• Strong time management and organizational skills.

Responsibilities

• Overseeing day-to-day office operations.
• Supporting HR with new starter logistics.
• Coordinating events and meetings.

Skills

Interpersonal skills

Time management

Communication skills

Microsoft Office skills

Job description

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The Office Coordinator role will be the go-to person for all things office related. We are seeking an enthusiastic, organised and proactive individual who uses their own initiative and plans ahead. The successful candidate will be a real team player who is self-motivated, efficient and gets stuff done!

Responsibilities:

• Overseeing day-to-day office operations: managing office supplies such as stationery, new starter packs, snacks and ensuring the office is functional and welcoming
• Greeting guests and coordinating in-office meetings, including catering, room bookings, liaising with facilities team for room setup and AV setup.
• Acting as the primary liaison with facilities and managing office access: creating badges for new hires, organising visitor passes
• Supporting HR with new starter and leaver logistics, including new starter equipment, keeping up to date with platform access, locker management, and laptop collection
• Supporting senior leadership team with booking travel, expenses and meetings
• Supporting Marketing team with events and adhoc tasks
• Distributing and sending post and arranging couriers
• Internal and external event coordination including organising company meetings, social and charity events and training sessions
• Adding new vendors to the systems and raising POs
• Other adhoc administrative duties as assigned

Qualifications

Knowledge, Skills and Abilities

• At least 12 months experience in a similar role
• Positive, can-do attitude with a keen desire to learn
• Excellent interpersonal skills - able to work with people inside and outside the business.
• An excellent work ethic and the ability to work in a fast-paced environment
• Demonstrated time management and organisation skills including the ability to multi-task, set priorities and follow up in a timely manner.
• Strong verbal and written communication skills.
• Excellent Microsoft Office skills and ability to pick up new systems quickly