Office Coordinator

One to One personnel Limited; Southend-on-Sea; On-site; GBP 22,000 - 27,000; Full time

Job summary

A staffing agency in Southend-on-Sea seeks an experienced administrator/office coordinator to support a high-performing design and product team. Candidates should have 2-3 years of experience in a similar role, preferably within fashion retail. Responsibilities include office management, compliance systems, and coordination with product teams. Competitive salary up to £27,000 based on experience.

Benefits

25 days of annual leave + bank holidays

Workplace Pension Scheme

60% Discount on products

Annual pay review and/or bonus

Qualifications

• Minimum 2-3 years of experience in a similar role, preferably within the fashion retail/wholesale industry.
• Proficiency in managing office administration tasks effectively.
• Experience coordinating and supporting product teams.

Responsibilities

• Overall management of the design development office.
• General office administration including ordering supplies.
• Upload Jpegs to the BC system and inform product developers.

Skills

Organisational skills

Attention to detail

Communication skills

Job description

Overview

Watford | Monday-Friday | 37.5 hours | Up to £27,000

Play a pivotal role in supporting a high-performing design and product team at the heart of a fast-paced creative business. A dynamic opportunity awaits you at a well-established organisation, part of a prestigious group with globally recognised brands.

One to One Personnel is proud to partner with a leading name in the industry and are currently seeking an experienced administrator/office coordinator who ideally has previous experience working with a fashion brand. You must be highly experienced, organised and detail oriented.

To be considered you must have a minimum of 2-3 years’ experience in a similar role, preferably within the fashion retail/wholesale industry.

Role and Responsibilities

• Overall management of the design development office
• General office administration including ordering stationery and photocopy paper, OHL boxes, Tesco shop, and managing couriers
• Management of brand compliance systems
• Upload Jpegs to the BC system, monitor approvals/disapprovals, and inform the relevant product developer
• Liaise with India on brand comply information
• Liaise with operations relating to orders and the upload of designs to the BC for approval
• Send out products to relevant country suppliers or buyers
• Receive parcels and distribute contents to the relevant person
• Collate relevant paperwork into files for the accounts department
• Liaise with cleaning contractors on office hygiene
• Aid product teams in hanging and preparing samples for customer meetings
• Manage and organise stock rotation in rolling racks and keep records of storage
• Assist the product team with seasonal garment rotation in showrooms
• Organise the stationery shelves
• Box products for sample sales and send them to required destinations
• Aid product developers’ box and categorize collections not on rails
• Flatten and dispose of cartons and dismantle unused rails to keep the front of the office tidy
• Liaise with Unit 1 collection couriers
• Provide support to all members of the design and product team

What’s in It for You?

• £27,000 (depending on qualifications & experience)
• 25 days of annual leave + bank holidays
• Additional days holiday between Christmas and New Year if the Directors decide to close the business
• Standard working hours 9 to 5:30 with a 30 min lunch (40 hours/week)
• 1-day WFH after probation (non-contractual)
• Workplace Pension Scheme
• 60% Discount on products on Ecommerce
• Sample sales 2+ times a year
• Short Leave with pre-approval for up to 2 hours off without deduction from holiday allowance
• Statutory sick pay
• Annual pay review and/or bonus at the Directors’ discretion

If you have all the skills above and feel this is the role for you, please contact 121 Personnel on 01702 464444 or forward your CV to [e-mail]