Office Coordinator

Weber-Stephen Products EMEA; Reading; On-site; GBP 20,000 - 28,000; Part time

Job summary

A leading global grilling brand is seeking a proactive Office Coordinator for its UK team. This part-time position (20 hours/week) focuses on office management, coordination of facilities and IT, and ensuring compliance with health and safety standards. The successful candidate will support onboarding and enhance the employee experience, working closely with the Country Sales Manager and other stakeholders. Strong organisational and interpersonal skills are essential, along with proficiency in Microsoft Office.

Qualifications

• 2–3 years' experience in office coordination or facilities support.
• Confident working independently with strong ownership.
• Comfortable liaising with senior stakeholders.

Responsibilities

• Manage day-to-day operational aspects of the office.
• Oversee facilities and IT equipment coordination.
• Coordinate internal events and team engagement activities.
• Maintain contracts, licences, and operational documentation.
• Oversee health & safety compliance and office standards.
• Support onboarding and set up new starters for success.
• Coordinate mobile phone contracts and company fleet management.
• Organise internal events, customer demos and team engagement activities.
• Manage office budgets, invoices and expense tracking.
• Maintain contracts, licences and operational documentation.
• Identify and implement improvements to office processes and supplier agreements.

Skills

Organisational skills

Interpersonal skills

Detail-oriented

Microsoft Office proficiency

Job description

About Weber

In 1952, George Stephen Sr. changed the world of grilling forever when he cut a metal buoy in half, added a cooking grate and three legs – and the legendary Weber kettle was born. Since then, we’ve been inspiring grill enthusiasts around the world. We don’t stand still — we continue to innovate, evolve and shape the grilling experience of tomorrow.

About the role

We’re looking for a proactive and highly organised Office Coordinator to join our UK team on a 12-month fixed-term contract. This is a highly visible, office-based role at the heart of our UK Sales organisation.

This position plays a key role in shaping the day-to-day employee experience, ensuring our head office operates smoothly, professionally and efficiently. You’ll act as a central point of coordination across teams and external partners, helping to create a workplace environment that reflects the Weber brand.

You’ll report to the Country Sales Manager UK&I and work closely with all UK-based staff and Executive Assistants where applicable.

What you’ll be doing

• Take ownership of the day-to-day operational management of the office
• Act as the go-to contact for all office-related matters across the UK team
• Manage facilities, IT equipment coordination, supplies and maintenance
• Build strong relationships with landlords, building management and service providers
• Oversee health & safety compliance and office standards
• Support onboarding and set up new starters for success
• Coordinate mobile phone contracts and company fleet management
• Organise internal events, customer demos and team engagement activities
• Manage office budgets, invoices and expense tracking
• Maintain contracts, licences and operational documentation
• Identify and implement improvements to office processes and supplier agreements

What we’re looking for

• 2–3 years’ experience in office coordination, office management or facilities support
• Confident working independently with strong ownership and accountability
• Highly organised, detail-focused and able to manage multiple priorities
• Strong interpersonal skills with a professional, approachable style
• Comfortable liaising with senior stakeholders and external suppliers
• Proficient in Microsoft Office (Outlook, Excel, Word)
• Experience with travel systems, facilities management or IT coordination is an advantage
• Practical understanding of health & safety and compliance standards

Working pattern

• Part-time: 20 hours per week (Monday–Friday)
• Working pattern negotiable; preference for presence in the office across the week
• A meaningful, high-impact role within a globally recognised brand
• Real ownership and visibility across the UK business
• Opportunity to shape and improve the employee workplace experience
• A collaborative, supportive and down-to-earth team culture