Office Coordinator

AND Digital; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading tech company in Manchester is seeking an Office Coordinator to ensure smooth day-to-day operations. You will manage office logistics, support Health & Safety compliance, and foster a welcoming environment. Ideal candidates should have experience in office management and possess excellent organisational and communication skills. Join us to help create a positive workplace culture while working full-time in the office.

Benefits

25 days holiday allowance + bank holidays

Flexible bank holidays

Private medical insurance

6% employer pension contribution

£1000 Flexfund for personalized benefits

Qualifications

• Previous experience in an office coordinator, workplace operations, or facilities role.
• Strong organisational and multitasking skills with high attention to detail.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage day-to-day office operations, including desk space and seating plans.
• Act as the first point of contact to welcome visitors.
• Conduct regular office risk assessments and manage Health & Safety activities.

Skills

Organisational skills

Interpersonal skills

Problem-solving

Health & Safety knowledge

Multitasking

Job description

Office Coordinator – Overview

Office Coordinator

Who We Are: AND Digital are a tech company focused on accelerating digital delivery and dedicated to closing the digital skills gap. We’ve been helping organisations build better digital products and stronger digital teams since 2014.

We believe our work should always make a remarkable impact for our clients. We do this through our regional offices (or ‘Clubs’) building strong relationships with our partners, so that they are always prioritised by a team within close proximity.

This unique model has driven success for our clients and ourselves, evidenced by our remarkable organic growth since 2014. Today we number more than 1,300 people with Clubs all over the UK, Europe and the USA with plans for global expansion in the next couple of years.

How we work

Central to our success is our Club model, which enables us to provide a localised and personal service to clients, whilst delivering the expertise and clout of a large company. Our Clubs run both independently of each other, and collaborate within Hub regions.

Each Hub will have an Office Coordinator who provides operational support across multiple Clubs, ensuring the office environment runs smoothly, supporting our people and guests while maintaining high standards of safety, organisation, and efficiency.

Join us – and help us make our Clubs the best places to work.

Your role

As an Office Coordinator, you will be responsible for:

Responsibilities

• General Office Management
• Managing day-to-day office operations, including desk space, seating plans, and ensuring office guidelines are upheld.
• Acting as the first point of contact to welcome visitors and create a professional, friendly environment.
• Owning landlord and supplier relationships to ensure smooth running of services and prompt issue resolution.
• Overseeing office supplies and ensuring stock levels meet team needs.
• Managing access passes for new joiners and leavers.
• Organising office-based events, including team activities, client visits, marketing activations, and Club events. Managing logistics, coordinating with stakeholders and vendors, and ensuring smooth delivery and follow-up.
• Coordinating logistics, catering, and use of space to ensure seamless delivery.

Health and Safety

• Conduct regular office risk assessments, ensuring hazards are identified, documented, and mitigated in line with H&S requirements.
• Managing and maintaining Health & Safety activities in the office, including logging and escalating accidents, near misses, or security incidents.
• Ensuring Fire Marshals and First Aiders are in place and trained.
• Conducting regular checks and ensuring compliance with H&S standards.

Other

• Support ESG and ISO reporting by collecting office data, maintaining records, and assisting with audits. Help achieve and retain ISO accreditation by coordinating documentation and compliance activities.
• Submitting accurate, timely information to central reporting teams. Ensuring records are kept up to date for audits.
• Ensure contractual / SLA obligations from landlord & suppliers are tracked, and service levels met.
• Support an accessible and inclusive workplace by arranging adjustments, promoting inclusive practices, and working with People Partner/DEI leads on local initiatives.
• Primarily responsible for the Manchester office, but may provide support to other offices in the North region when capacity allows meaning occasional travel will be required.

As this is an office-based role, the expectation is that you will work from the office five days per week, with flexibility to work from home or other locations depending on business needs.

What you’ll bring to the table

• Previous experience in an office coordinator, workplace operations, or facilities role.
• Strong organisational and multitasking skills with high attention to detail.
• Excellent communication and interpersonal skills, with confidence in liaising with suppliers, clients, colleagues, and guests.
• A proactive problem-solver who anticipates needs and keeps things running smoothly.
• Knowledge of Health & Safety practices; ESG/ISO reporting experience is a plus.

Why join AND Digital?

We have three core values: wonder, share, and delight. These values inform how we work with clients, and our culture: what it feels like to work for AND. We believe collaboration, ambition, curiosity and fun can drive innovation by creating a better environment for problem-solving.

By joining AND, we’ll provide:

• Opportunities to work on projects with big clients and produce meaningful work that makes a genuine difference to people’s lives.
• The benefits of having a small company feel through being part of an autonomous Club, while being able to take in the benefits of a larger organisation.
• A dedicated career scrum team, designed to help you reach your career goals and develop the skills you need to be your best self.
• A safe environment for you to be yourself and challenge yourself.

Benefits

• 25 days holiday allowance + bank holidays
• Flexible bank holidays
• Share scheme
• A £1000 Flexfund to use on a personalised list of benefits such Gym membership, Cycle to Work Scheme, Health, dental and optical cash plan
• Private medical insurance
• 6% employer pension contribution, when you contribute 2%
• PLUS many more

For a full list of benefits -

Equal Opportunities Statement

We are an equal opportunity employer and welcome applications from all qualified candidates. We actively encourage applications from women, ethnic minorities, and individuals with disabilities. We consider all flexible working arrangements, subject to the requirements of the role. Where reasonable adjustments are needed, we will strive to make changes to accommodate them.