Office Coordinator

Michael Page; London; Hybrid; GBP 80,000 - 100,000; Full time

Job description

We're seeking an enthusiastic and highly organised Office Coordinator to provide comprehensive support within a London-based charity. The successful candidate will ensure smooth operations, manage administrative tasks, and facilitate effective communication across the team.

Client Details

Our client is a small Not for Profit organisation with a strong presence in the medical field. With a focus on collaboration and research, they are committed to improving the overall quality of life for those they support.

Description

Key responsibilities:

1. Coordinate office activities and operations to secure efficiency and compliance with company policies.
2. Act as the face of the office, greeting visitors, and assuring the space is kept clean and organised.
3. Manage agendas, appointments and meetings for upper management.
4. Manage phone calls and correspondence, including emails and post.
5. Assist colleagues whenever necessary and support with administrative tasks.
6. Line manage the Office Administrator.
7. Create and update records and databases with personnel, financial and other data.
8. Track stocks of office supplies and place orders when necessary.
9. Submit timely reports and prepare presentations or proposals as assigned.
10. Support budgeting and bookkeeping procedures.

Profile

A successful Office Coordinator should have:

1. Direct experience in a Charity in a similar role.
2. A strong background in administrative work.
3. Understanding of Health & Safety and Fire Safety procedures.
4. Excellent organisational and coordination skills.
5. Strong written and verbal communication abilities.
6. Proficiency in MS Office and office management software.
7. A keen eye for detail and problem-solving skills.

Job Offer

1. An hourly rate of 21ph to 23ph.
2. Hybrid working model.
3. Temporary role with potential for long-term engagement.
4. Opportunity to work within a supportive and professional environment.
5. Chance to be part of a fast-growing charity gaining increasing exposure.

We encourage all interested candidates with Charity experience to apply and join our dedicated team in providing exceptional business services.