Office Coordinator

CalTek Staffing; Ilford; On-site; GBP 20,000 - 28,000; Part time

Job summary

A leading company in quantum computing is looking for a part-time Office Coordinator to assist with administrative and operational duties in their Boulder, Colorado office. This entry-level role offers the potential for a long-term position, providing exposure to various administrative functions within a dynamic R&D environment.

Qualifications

• Prior administrative or office coordination experience is required.
• Excellent communication skills are essential.
• Must be comfortable working independently and in a fast-paced environment.

Responsibilities

• Serve as the first point of contact for visitors and office inquiries.
• Provide clerical support like scheduling and document preparation.
• Maintain office supplies and coordinate vendor services.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Problem-solving

Education

Formal education (a plus)

Tools

Microsoft Office

Google Workspace

Job description

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Job Title: Office Coordinator (Temp-to-Perm)

Location: Boulder, Colorado

Department: Administration & Operations

Employment Type: Part-time to Potential Perm

Company Summary:

A new Boulder-based hardware team is leading the world in functional quantum computing, building scalable systems using trapped ion technology with unmatched performance. As we expand our U.S. presence, we are opening a new location in Boulder, Colorado, and are seeking an energetic and detail-oriented Office Coordinator to help build and support our day-to-day operations on the ground.

Position Summary:

We’re looking for a highly organized and proactive Office Coordinator to support the administrative and operational needs of our Boulder office. This is a part-time opportunity with the potential for long-term permanent hire; individuals who thrive in dynamic, fast-evolving environments and enjoy wearing multiple hats are encouraged to apply. You’ll be the go-to person for a range of office tasks—from clerical duties and supply ordering to vendor coordination and facilities support.

Key Responsibilities:

Serve as the first point of contact for visitors, deliveries, and general office inquiries

Provide day-to-day administrative and clerical support to the local team

Maintain and order office supplies; coordinate with vendors and make occasional local supply runs

Assist with scheduling meetings, preparing documents, and supporting internal communications

Help manage basic facility operations including mail, equipment upkeep, and coordinating services as needed

Support onboarding of new hires at the Boulder site (e.g., coordinating desk setup, equipment, and building registration)

Work closely with the UK-based HQ and U.S. operations team to ensure consistency across locations

Qualifications:

Prior administrative or office coordination experience (formal education is a plus, but not required)

Strong organizational and multitasking skills with attention to detail

Excellent verbal and written communication skills

Proficiency with Microsoft Office and/or Google Workspace

Ability to work independently, take initiative, and problem-solve on the fly

Valid driver’s license and reliable transportation for occasional local errands

Comfortable working in an R&D or start-up environment

Work Environment:

This is an on-site role based at our Boulder office. It may start as part-time with the potential to convert to a permanent full-time position based on performance and business needs.

Why apply for this role?

This is an entry-level opportunity with the potential to grow into a full-time, long-term role with a mission-driven team shaping the future of quantum technology. If you’re looking for exposure to a wide range of administrative and operational functions within a cutting-edge R&D environment, this role could be a great fit.