Office Coordinator

Due to continued growth, our client is seeking an Office Manager to join their well-established team on a part-time, permanent basis. This is a busy and varied opportunity covering facilities maintenance, administration, and office housekeeping. Therefore, the successful candidate will be highly organised, dependable, and self-sufficient to support the smooth running of the office.

Working hours: Monday - Friday, 8am-2pm (office based)

Key duties:

1. Check meeting room bookings, set up rooms, and order refreshments.
2. Ensure all areas, including meeting rooms, are in good tidy order.
3. Order, stock control, and rotation of catering and domestic supplies.
4. Carry out one-to-one or group induction sessions with new joiners.
5. Order stationery and equipment.
6. Assist users with the online travel booking system.
7. Accept, sort, and distribute incoming mail (minimal volumes) and process outgoing items.
8. Carry out regular maintenance inspections on the office space and facilities, reporting any faults and repairs.
9. Ensure office cleaning works are carried out by the cleaning contractor.
10. Order and distribute daily milk supplies to the refreshment areas.
11. Stock the refreshment areas with consumables and catering equipment.
12. Stack and empty dishwashers and instruct cleaners to carry out periodic defrosting and cleaning of fridges.
13. Keep on-site storage facilities orderly, clean, and tidy.

Required skills and experience:

1. Previous office services experience.
2. Good administrative skills with the ability to work on your own initiative.
3. Great communication skills.
4. An awareness of Excel, Microsoft Teams, and meeting room management would be an advantage.
5. An IOSH or Health and Safety qualification would be advantageous but not essential.