Office Coordinator

Spartan Invest; Birmingham; On-site; USD 45,000 - 52,000; Full time

Job summary

A leading property management company is seeking an organized and reliable Office Coordinator. This role involves managing communications, maintaining filing systems, and overseeing office operations in a fast-paced environment. The ideal candidate will possess excellent communication, organizational skills, and a positive attitude, supporting the business's first point of contact with professionalism.

Benefits

401(k)

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Qualifications

• 1-3 years' experience in administrative roles that involve multitasking.
• Professional attitude and appearance.
• Excellent verbal and written communication skills.

Responsibilities

• Answer and route calls, manage inquiries.
• Oversee processing for utility services and payments.
• Administer office organization and vendor management.

Skills

Communication

Organization

Multi-tasking

Problem-solving

Proactivity

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

Overview

Atlas Rental Property, a leader in property management, is looking to hire an organized, reliable Office Coordinator who is comfortable in a diverse, fast-paced environment. This person will managing incoming and outgoing communication from various platforms as well as in-person and over the phone for multiple entities. They will maintain our filing system, request utilities and order supplies. Candidates should have a professional appearance and communication style as well as a positive attitude. This role requires a candidate who is self-directed and an excellent multi-tasker as he or she will be the first point of contact for business operations.

PLEASE NOTE: Viable candidates will receive an email response with an invitation to take our assessment as the next step in the application process. Please be on the look out for this communication and be sure to check your SPAM folder.

General Responsibilities

• Answer and route incoming calls, messages and inquiries; manage response and processing timelines for relevant needs
• Sort and distribute mail received daily with time sensitive contents
• Request and oversee processing for utility service and payments
• Greet in-person guests, notify team members of arrival and oversee any coordination needs
• Inventory and order supplies
• Oversee office vendors such as cleaning, shredding, printer and elevator
• Assist with administrative tasks such as data entry, preparing documents and validating parking
• Keep reception area clean and organized
• Manage overall building access and enforce security protocol

Requirements

• 1-3 years’ experience in an administrative or similar role (involving multi-tasking)
• High school diploma
• Proficiency in Microsoft Office Suite
• Professional attitude and appearance
• Excellent written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational and time management skills
• Friendly, outgoing and confident personality

Hours

Monday- Friday
8:00AM to 5:00PM

Compensation
Base salary is $45,000 with room for growth and bonus potential after six months
Full benefits from start, annual PTO and 8 paid holidays
401K and paid parental leave after one year