Office Coordinator

Conrad Energy; Abingdon; On-site; GBP 25,000 - 30,000; Full time

Job summary

A UK energy company is seeking an Office Coordinator to manage day-to-day operations, serve as the first point of contact for office queries, and ensure a welcoming environment for staff and visitors. The ideal candidate will possess excellent communication skills, strong organizational abilities, and experience in office administration. This position offers a dynamic work environment, contributing to the efficient running of the office.

Responsibilities

• Act as the first point of contact for all office-related queries.
• Meet and greet visitors, ensuring a professional and friendly welcome.
• Arrange transport and hotel bookings for staff and visitors.
• Track and reconcile company credit card transactions.
• Support with document management, filing, and data entry.

Skills

Excellent communication and interpersonal skills

Strong organisational and time management abilities

Proactive and able to work independently

Attention to detail and a commitment to high standards

Previous experience in office administration or coordination role

Competent with Microsoft Office and general office technology

Job description

Office Coordinator

Conrad Energy are currently recruiting for an Office Coordinator to join their growing team. As an Office Coordinator, you will be the first point of contact for all office-based matters, ensuring the smooth running of day-to-day operations. You will play a vital role in creating a welcoming and efficient environment for both staff and visitors.

About Conrad Energy Ltd

Conrad Energy is a fast-growing UK energy company. We’re powering the move towards renewables through innovation and technology. We generate power to support the National Grid when renewables can’t meet demand and we buy, sell and manage energy for businesses nationally.

With a portfolio including gas, batteries, solar, wind and hydrogen, our 83 sites, operational or in construction, have a potential to generate 983MW of power making us one of the leading flexible energy providers in the country. Optimised and operated using our market-leading software, iON+, we’re at the forefront of shaping a more efficient energy sector that is both reliable and sustainable.

Over the last few years, we’ve planned and developed some of the largest energy infrastructure projects in Europe, as well as rapidly expanding the number of business customers working with us.

We’re proud to power a changing world, building a better future for us all.

The role

As an Office Coordinator you will be responsible for:

• Front-of-House Duties
• Act as the first point of contact for all office-related queries.
• Meet and greet visitors, ensuring a professional and friendly welcome.
• Answer and direct phone calls and manage general office correspondence.
• Office Supplies and Facilities
• Monitor and restock office supplies, including milk, stationery, and kitchen essentials.
• Maintain a tidy and well-organised office environment.
• Liaise with suppliers and service providers as required.
• Facilitate office refurbishments and support the reconfiguration or moving of desks and workspaces as needed.
• Handling post, couriers, and general office supplies.
• Travel and Accommodation
• Arrange transport and hotel bookings for staff and visitors.
• Coordinate logistics for meetings, conferences, and company events.
• Security and Safety:
• Respond to office alarm call outs and liaise with security providers as necessary.
• Allocate and track keys and alarm fobs, maintaining accurate records.
• Conduct monthly first aid kit checks to ensure compliance and readiness.
• Carry out monthly emergency lighting tests and record results for compliance.
• Schedule and coordinate PAT (Portable Appliance Testing) for all relevant office equipment to ensure electrical safety.
• Oversee office upkeep, arranging repairs and call outs for maintenance issues as required
• Finance & Administration
• Track company credit card spend, reconcile transactions, and complete expenses for prior approval.
• Process purchase orders (POs) for various teams, ensuring proper documentation and approval.
• Pay in cheques at various banks as required.
• General Administration
• Support with document management, filing, and data entry.
• Assist with onboarding new starters, including desk setup and welcome packs.
• Manage meeting room bookings and ensure rooms are prepared for use.
• Order and manage PPE (Personal Protective Equipment) for the office and staff.
• Track, renew, and maintain ICO (Information Commissioner's Office) registration and compliance records.
• Other Duties
• Assist with ad hoc projects and tasks as directed by management.
• Support health and safety compliance within the office.
• Provide general support to the wider team as needed.

Skills required

• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities.
• Proactive and able to work independently.
• Attention to detail and a commitment to high standards.
• Previous experience in an office administration or coordination role is desirable.
• Competent with Microsoft Office and general office technology.

This job description is intended as a basic guide to the responsibilities of the post and is not exhaustive. The post holder may be asked to undertake duties that are in line with the level of the role. The job description will be subject to regular review and amendment as necessary in consultation with the post holder.