Office Co-ordinator

Flat Fee Recruiter; Manchester; On-site; GBP 26,000 - 30,000; Full time

Job summary

A specialist in parking management systems is seeking an Office Coordinator in Manchester. This role involves overseeing administrative duties, customer support, and accounts administration. Ideal candidates will have strong accountancy skills, experience in office management of an engineering context, and proficiency in Sage and Excel. The position offers a salary between £26,000 – £30,000 per annum (pro rata) with an immediate start available.

Qualifications

• Minimum A-Level or equivalent qualification – some accounting education is essential.
• Experience with Sage, Xero, Excel, Word.
• Desirable: Previous experience in finance and office management of engineering/manufacturing.

Responsibilities

• Manning the service desk, taking customer calls, and assigning technicians.
• Processing orders and keeping order backlog up to date.
• Managing storage, packing, and dispatch of parts.

Skills

Strong accountancy skills

Customer service

Organizational skills

Attention to detail

Excellent communication skills

Education

A-Level or equivalent qualification

Tools

Sage

Xero

Excel

Word

Job description

Are you an experienced administrator, comfortable with financial and office management? If so, our client wants to hear from you.

Office Co‑ordinator – Immediate Start (initial half day role)

Sunbury on Thames, TW16 7DY

Salary £26,000 – £30,000 per annum (pro rata)

Please Note: Applicants must be eligible to work in the UK

Our client, a specialist in parking management systems, is looking for an Office Coordinator to oversee administration duties across all elements of the business.

They have an opening for immediate start, so ideally you will be experienced in a similar role, particularly in the office management of an engineering or manufacturing company. Financial experience is also an advantage.

The client is especially keen to talk to candidates with a strong accountancy skills, as tasks such as invoicing and stock control are essential for the position. Knowledge of Microsoft Excel is also crucial.

A “can do” attitude is crucial as they aim to grow the business whilst optimising current processes at the same time.

About the Office Coordinator role:

As Office Coordinator you will be reporting to the Managing Director, and will also work with a team supporting Operations and Finance departments.

Your responsibilities will cover the following, although you will need to demonstrate flexibility and the ability to prioritise effectively:

Customer Support and Operations

• Together with other office staff, manning the Service desk by taking customer telephone calls and assigning technicians. At the same time, maintaining the fault log on Salesforce.
• Preparing customer quotations for service and parts.
• Managing maintenance agreements with customers.
• Managing technician job sheets, time sheets and expenses.

Accounts Administration & Internal Support

• Processing orders and keeping Order backlog up to date.
• Issuing Sales invoices using Sage.
• Keeping various service/maintenance spreadsheets up to date as and when required by the Finance Department to meet reporting deadlines.

Warehouse / Logistics (including packing and Despatch) and stock control

• Dealing with customer enquiries for parts and service.
• Managing storage, packing and despatch of parts and consumables.

Skills and Experience required

• Minimum A-Level or equivalent qualification – some accounting education is essential.
• Experience with Sage, Xero, Excel, Word.
• Previous experience of working in finance and office management of an Engineering or manufacturing sector is desirable.
• Mathematical, administrative and organisational skills.
• Strong attention to detail.
• Excellent written and oral communication skills.
• Comfortable meeting deadlines.

How to apply for the Office Coordinator role:

If you have the skills and experience required for this position, click “apply” today and check your inbox for an email providing more information on how to tailor your application and provide a cover letter or any supporting documents.

You must be eligible to work in the UK.