Office Co-ordinator

TN United Kingdom; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive Office Administrator to support a dynamic team in London. This role involves a variety of responsibilities, from answering phones and managing deliveries to assisting with onboarding new employees and coordinating events. The ideal candidate will have excellent communication skills and the ability to multitask effectively in a fast-paced environment. Join a collaborative team where your contributions will enhance the workplace experience for all staff members. This is a fantastic opportunity to grow within a supportive and engaging office environment.

Qualifications

• Strong communication skills to support a dynamic team.
• Ability to prioritize tasks effectively in a fast-paced environment.

Responsibilities

• Answering office phone and handling deliveries.
• Assisting with onboarding new starters and managing office supplies.
• Coordinating with external office management for smooth operations.

Skills

Team Support

Relationship Building

Communication Skills

Flexibility

Multi-tasking

Job description

Job Responsibilities

• Answering the office phone (main Expleo Tech line)
• Collecting posts, scanning, and emailing to the addressees
• Collecting and unpacking deliveries
• Logging maintenance on the Office portal
• Liaising with Kitt (external office management company)
• Handling lunch and breakfast orders – induction days / Breakfast Club
• Booking desks for new starters / registering them into the building
• Assisting with preparing new starters' welcome boxes
• Arranging couriers to collect leavers' equipment
• Stock checks – stationary and branded merchandise
• Performing ad-hoc tasks – laminating, printing, scanning, etc.
• Assisting with events
• Serving as First Aid and Fire Safety officer
• Collaborating with the office admin team to support the wider business community for general and specific tasks as assigned by the Office Manager

Qualifications

Essential Skills

• Supporting a demanding and dynamic team, including senior stakeholders
• Exercising judgment in building relationships across all organisational levels and functions
• Excellent communication skills (proficient in written and spoken English)
• Flexibility to adapt to the needs of the department
• Ability to multi-task and prioritize effectively