Office Assistant, Registrar's Office - $8.00/hour

Office Assistant, Registrar's Office - $8.00/hour

Below you will find the details for the position including any special instructions, supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link.

If you would like to bookmark this position for later review, click on the Bookmark this Posting link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Position Details

Position Title: Office Assistant, Registrar's Office - $8.00/hour

Position Type: Student

Number of Open Positions: 1

Department: Registrar's Office (2510)

Campus: Main Campus (Grantham)

Supervisor: Michelle Glenny

Work Period: Acad Yr 2025-26

Hours Per Week: 10

Duration of Appointment: Fall

Work Schedule

Flexible shifts available between the hours of 8-5pm M-F

Position Description

Position Summary

The Registrar’s Office student workers are responsible for assisting students, faculty and other constituents to navigate the academic procedures and policies set forth by the office and the University. In addition, the student workers will assist Office staff with day-to-day office functions.

Major Preferred Experience Required

• PREFERRED: Previous experience working in a professional office environment.

Essential Skills, Characteristics Required For Position

• ESSENTIAL: Personable, friendly and professional attitude and appearance; detail-oriented and organized; possess working knowledge of basic computer skills (e.g. MS Word and Excel) and a willingness to learn other programs; ability to alphabetize, file and record information accurately; answer phones and appropriately handle visitors with questions; maintain confidentiality of student information in accordance with University policy and legal requirements (e.g. Family Educational Rights and Privacy Act.)

Dress Code Requirements

Dress and shoes should be clean, neat and appropriate for a professional office setting.

Special Working Conditions

Preferred ability to lift approximately 25 pound boxes or large bags of shredded paper. Candidates willing to work full time hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.) over the summer months preferred.

Primary Duties

• Answer phones and assist visitors to the office; Accurately and politely address students, faculty, parents and other inquiries related to academic policies and procedures as appropriate.
• Distribute and file forms and correspondence.
• Shred documents according to the cycle of appropriate record retention.
• Scan and index documents, including but not limited to grade rosters, changes of grades and academic transcripts.
• Assist office members with special projects, general office workflow and data maintenance.
• Maintain consistent and reliable attendance.
• Query and update student education records in Banner, including demographic information, registration and academic history.
• Maintain knowledge of native Banner, Self-Service Banner, FALCON Link, Dynamic Forms and Degree Works to help field questions from students, faculty and parents.

Secondary Duties

• Assist with special events, such as Commencement and new student registration.
• Other duties as assigned.

Supervisory Responsibilities: Open Until Filled

Application Deadline: Quicklink for Posting: https://jobs.messiah.edu/postings/29384

Applicant Documents

Required Documents

Optional Documents

• Cover Letter/Letter of Interest
• Letter of Interest

Human Resources: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-5300

Student Employment: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-1800 x.2900