Office Assistant, Registrar's Office - $8.00/hour

Student Activities Board; Grantham; On-site; GBP 40,000 - 60,000; Part time

Job summary

A university department is seeking an Office Assistant to assist visitors, manage academic inquiries, and maintain student records. The role offers a flexible schedule and requires attention to detail and a friendly demeanor. The ideal candidate should possess basic computer skills and be able to handle confidential information appropriately.

Qualifications

• Friendly and professional attitude.
• Willingness to learn new computer programs.
• Ability to accurately record information.

Responsibilities

• Assist visitors and answer phones.
• Distribute and file documents.
• Scan and index academic records.
• Maintain reliable attendance.

Skills

Personable attitude

Detail-oriented

Computer skills (MS Word, Excel)

Organizational skills

Confidentiality maintenance

Job description

Overview

Office Assistant, Registrar's Office – $8.00/hour

Position Information: Position Type: Student; Department: Registrar's Office (2510); Campus: Main Campus (Grantham); Supervisor: Marilyn Bellesfield; Work Period: Academic Year 2025-26; Hours Per Week: 10; Duration of Appointment: Fall; Work Schedule: Flexible shifts available between 8:00 a.m. and 5:00 p.m. Monday–Friday.

To apply for the position, please click the Apply for this Job link. To bookmark for later review, click Bookmark this Posting. To print a copy for your records, click Print Preview.

Responsibilities

• Answer phones and assist visitors to the office; address students, faculty, parents and other inquiries related to academic policies and procedures as appropriate.
• Distribute and file forms and correspondence.
• Shred documents according to the cycle of appropriate record retention.
• Scan and index documents, including but not limited to grade rosters, changes of grades and academic transcripts.
• Assist office members with special projects, general office workflow and data maintenance.
• Maintain consistent and reliable attendance.
• Query and update student education records in Banner, including demographic information, registration and academic history.
• Maintain knowledge of Banner, Self-Service Banner, FALCON Link, Dynamic Forms and Degree Works to help field questions from students, faculty and parents.

Qualifications

Essential: Personable, friendly and professional attitude and appearance; detail-oriented and organized; working knowledge of basic computer skills (e.g., MS Word and Excel) and willingness to learn other programs; ability to alphabetize, file and record information accurately; answer phones and appropriately handle visitors with questions; maintain confidentiality of student information in accordance with University policy and legal requirements (e.g., Family Educational Rights and Privacy Act).

Preferred: Previous experience working in a professional office environment.

Dress Code

Dress and shoes should be clean, neat and appropriate for a professional office setting.

Special Working Conditions

Preferred ability to lift approximately 25 pounds; candidates willing to work full-time hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.) over the summer months are preferred.

Background Check

No

Primary Duties

• Distribute and file forms and correspondence; answer phones and assist visitors with inquiries related to academic policies and procedures.
• Shred documents according to record retention cycles.
• Scan and index documents (e.g., grade rosters, changes of grades, academic transcripts).
• Assist with special projects, general office workflow and data maintenance.
• Maintain consistent and reliable attendance.
• Query and update student education records in Banner; knowledge of Banner, Self-Service Banner, FALCON Link, Dynamic Forms and Degree Works to help field questions.

Secondary Duties

• Assist with special events such as Commencement and new student registration.
• Other duties as assigned.

Open Until Filled: Yes

Application Deadline: Quicklink for Posting https://jobs.messiah.edu/postings/29384

Required and Optional Documents: Required Documents | Optional Documents

• Cover Letter/Letter of Interest
• Letter of Interest

Contact

Human Resources: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-5300
Student Employment: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-1800 x.2900